Executive Assistant (to the President)

Who you are:

If you are an experienced executive assistant who enjoys building relationships, aligns with our core values, and appreciates a performance and development-based company culture, this may be the right role for you.

Graham Construction, a 3G Company’s core purpose is to build relationships. Relationships both internally and externally help guide our clients from concept to completion. We operate with 5 core values in mind each day.

1. We Live the Graham Mentality
2. We Never Compromise Our Reputation
3. We Do Whatever it Takes to Get the Job Done
4. We Are Professional
5. We Are ALL Committed to Safety.

Hear more from our employees.

JOB TITLE: Executive Assistant (to the President)

REPORTS TO: President

PURPOSE: The purpose of this job is to support the President with administrative and operational tasks, so the President can focus on strategic company growth and operations.

What you’ll do:

• Provide comprehensive administrative support to the President and Regional Vice Presidents (business and personal matters) including but not limited to:
  • Calendar management and scheduling
  • Travel planning and coordination
  • Meeting logistics and preparation
  • Expense management
• Administer internal and external communications on behalf of the President and Regional Vice Presidents, including email and phone correspondence, meeting scheduling, presentation materials, and follow-up communications; serving as a key point of contact and delivering exceptional client experiences through professional, responsive, and effective communication.
• Develop and maintain positive relationships with clients and their staff while ensuring accurate and up-to-date information is maintained within the CRM system.
• Prepare materials, agendas, and binders for leadership team quarterly retreats and other executive meetings.
• Create detailed briefing information to ensure President is informed and prepared.
• Coordinate personal and professional errands on President’s behalf (example: vehicle maintenance, dry cleaning coordination, gift giving, reservations, etc.).
• Execute special projects and assignments.
• Professional handling of confidential, sensitive, personal, and proprietary information.

What knowledge, skills, and abilities you’ll bring:

• Associates Degree or Bachelor’s degree preferred or equivalent experience.
• Preferred: Previous experience as an executive assistant.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with professionalism.
• Ability to work independently and complete complex duties and projects with little direct supervision.
• Ability to accurately work under pressure in meeting deadlines.
• Must have excellent organizational and communication skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint, Teams).
• High attention to detail.
• Occasional travel to our four regional offices (occasional overnights may be required).

Legal Requirements:

• Valid driver’s license
• Ability to pass post-offer employment testing
• Ability to pass a post-offer drug test
• Ability to take and pass OSHA 30 certification
• This is an onsite role. Must have ability to report to Cedar Rapids office Monday – Friday
  

What benefits you’ll enjoy:

• 401K with a 6% immediate vesting match
• Personalized growth opportunities
• Two healthcare plans to choose from
• Vision, Dental, & Life Insurance
• Paid Time Off
• 9 Company holidays annually

More about Graham Construction, a 3G Company: John Graham, a well-known developer, in the Midwest founded Graham Construction in 1981. John believed in building relationships, always doing the right thing, and looking at each project as a long-term promise; that needed to stand the test of time. More than 40 years later our company still holds these values. Graham Construction, a 3G Company, has grown into a premier Midwest General Contractor and Construction Manager. The commitment to quality and client satisfaction has led us to a long list of repetitive business, growth into three regions, and a leading employer.