Executive Assistant

ROLE OVERVIEW:<\/b><\/span>
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The Executive Assistant will provide high\-level support to the Visionary by managing calendar coordination, inbox organization, CRM updates, and preparation for meetings. The ideal candidate is highly organised, proactive, tech\-savvy, and capable of maintaining confidentiality while working independently in a fast\-paced environment. This role requires a high level of discretion, initiative, and attention to detail.<\/span>
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KEY RESPONSIBILITIES:<\/b><\/span>
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1. Calendar Management<\/span>
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• Proactively manage and coordinate the executive\u2019s daily, weekly, and monthly calendar.
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• Schedule internal and external meetings, ensuring optimal time management and avoidance of scheduling conflicts.
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• Prepare and circulate meeting agendas and reminders.
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  2. Inbox and Email Management<\/span>
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  • Monitor and triage the executive\u2019s email inbox daily.
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  • Flag urgent messages, draft responses where appropriate, and ensure timely follow\-up on priority items.
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  • Maintain organised email folders for efficient retrieval.
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    3. CRM and Contact Management<\/span>
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    • Maintain and update the CRM system with contacts, meeting notes, and follow\-up tasks.
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    • Assist with CRM automation (e.g., reminders, task creation, follow\-up sequences).
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    • Ensure accuracy and data integrity within the system.
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      4. Meeting Preparation and Support<\/span>
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      • Schedule and coordinate virtual and in\-person meetings.
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      • Take minutes and action notes when required.
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      • Follow up on assigned action items to ensure timely completion.
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        5. General Administrative Support<\/span>
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        • Assist with task tracking and follow\-up.
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        • Coordinate logistics for travel, events, and other engagements as needed.
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        • Handle ad hoc executive support duties aligned with the visionary\u2019s needs.
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          Requirements<\/h3>

          
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          REQUIREMENTS:<\/b><\/span>
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          • Minimum 10 years\u2019 experience as an Executive Assistant or Personal Assistant at executive level.
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          • Proficiency with digital tools including Google Workspace, Microsoft Office, Zoom, and CRM systems Zoho
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          • Exceptional organisational and time\-management skills.
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          • Excellent written and verbal communication skills.
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          • Ability to work independently, exercise judgment, and maintain confidentiality.
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          • Strong attention to detail and proactive problem\-solving.
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            ATTRIBUTES FOR SUCCESS:<\/b><\/span>
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            • Highly organised with a strong sense of initiative
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            • Tech\-savvy and comfortable learning new platforms
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            • Flexible and adaptable to a dynamic, visionary\-led environment
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            • Professional, polished, and discreet
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            • Enthusiastic and positive team player
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