Executive, Billing Admin

Role Summary and Impact

• Client Billing Management: Manage in processing-related billing with cross-check actual documents (actual detail, completion minutes, payment request, etc.) to ensure accuracy before submission to clients.
• Tracking & Follow-ups: Monitor unbilled status, follow up client actual confirmation in timely basis, and closely corporate with clients/vendors/internal teams on such follow-ups and send reminders to ensure smooth & timely transactions.
• Communication: proactively work and strictly push the respective stakeholders (including internal team, vendors, clients).
• Data Input & System Management: Accurately enter and update actual data in internal systems, ensuring completeness and correctness.
• Administrative Coordination: Support the relevant team with scheduling, documentation, scanning and other administrative tasks as required.
• Compliance & Accuracy: Ensure all administrative and billing processes comply with internal process, client requirements and industry regulations.

Skills and Experience

• Experience: Minimum 1 year of experience in administrative or support roles.
• Strong attention to detail and accuracy in data entry.
• Strong in time management.
• Skilkful in communication and pushing/reminders.
• Excellent follow-up, tracking, and reminder skills to ensure tasks are completed on time.
• Ability to quickly adapt to new systems and processes.
• Ability to work under pressure.
• Good organizational and multitasking abilities.
• Proficiency in Microsoft Office (Excel, Word) and relevant business systems.
• Industry Knowledge: Experience in the media industry and finance knowledge are required.
• Personal Attributes: Careful, detail-oriented, proactive, and responsible.

Life at WPP Media & Benefits

Our passion for shaping the next era of media is powered by our commitment to Be Extraordinary, investing in our employees to inspire transformational creativity. We also Lead Optimistically, firmly believing in and Championing Growth and Development for every individual. This commitment allows WPP Media employees to leverage the extensive global WPP Media & WPP networks to pursue their passions, build vital professional connections, and learn at the cutting edge of marketing and advertising.
We Create an Open environment built on trust and respect, where everyone feels they belong and has opportunities to progress. This inclusive culture is fostered through a variety of employee resource groups and frequent in-office events showcasing team wins, sharing thought leadership, and celebrating holidays and milestone events. Our comprehensive benefits package reflects this commitment, including competitive medical, group retirement plans, vision, and dental insurance, significant paid time off, preferential partner discounts, and employee mental health awareness days.
WPP Media is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We believe the best work happens when we're together, fostering creativity, collaboration, and connection in this open and supportive environment. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.
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While we appreciate all applications received, only those candidates selected for an interview will be contacted.