Executive Manager

The Executive Manager acts as the operational nerve centre for the Director and the leadership team \u2014 ensuring that strategies turn into actions, timelines stay tight, and performance stays on track. This role isn\u2019t about calendar management alone. You\u2019ll be the single point of contact for internal updates, , and supervision across the company. From managing cross\-departmental flow to filtering decisions and feedback for the CEO, this role requires sharp judgment, operational rigour, and master\-level coordination skills. You\u2019ll be CEO\u2019s eyes, ears, and enforcer \u2014 with the authority to make things move.<\/span><\/span><\/span><\/span>
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Key Responsibilities<\/b><\/span><\/span><\/span><\/span> <\/b><\/span>
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<\/b><\/span>1. Strategic & Administrative Support<\/b><\/span><\/span><\/span><\/span> <\/b><\/span>
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Manage the CEO\u2019s calendar \u2014 Agendas, schedule, reschedule, and protect time around priorities.<\/span><\/span><\/span><\/span>
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Manage the CEO\u2019s time with ruthless prioritisation: block distractions, escalate only critical decisions.<\/span><\/span><\/span><\/span>
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Maintain organized digital files, reports and records (email, presentations, reports, contacts).<\/span><\/span><\/span><\/span>
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Act as a communication bridge between the CEO and team leads to streamline decision\-making.<\/span><\/span><\/span><\/span>
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Share updates, reminders, and follow\-ups across teams on behalf of the CEO.<\/span><\/span><\/span><\/span>
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Help manage external communication with clients, collaborators, and vendors as directed.<\/span><\/span><\/span><\/span>
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<\/b><\/span>2. Support & Strategic Liaison<\/b><\/span><\/span><\/span><\/span> <\/b><\/span>
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- Act as the CEO\u2019s bridge with internal departments \u2014 ensuring zero leakage in updates, decisions, and delegated tasks.<\/span><\/span><\/span><\/span>
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- Filter and manage communication coming to the CEO: project escalations, HR issues, vendor delays, performance gaps etc.<\/span><\/span><\/span><\/span>
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- Maintain and track the CEO\u2019s action board: weekly tasks, project check\-ins, hiring decisions, strategic priorities.<\/span><\/span><\/span><\/span>
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- Represent the CEO in internal reviews or external meetings when delegated.<\/span><\/span><\/span><\/span>
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- Coordinate daily, weekly and monthly internal performance briefings with Department Heads.<\/span><\/span><\/span><\/span>
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- Support the CEO in executing high\-priority internal projects \u2014 across production, HR, marketing, and finance teams.<\/span><\/span><\/span><\/span>
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- Track deliverables and timelines; coordinate with Department Heads to ensure follow\-through.<\/span><\/span><\/span><\/span>
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- Maintain dashboards and reports to monitor progress.<\/span><\/span><\/span><\/span>
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- Assist in drafting communications, proposals, reports, or documentation as required.<\/span><\/span><\/span><\/span> <\/span>
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  3. Performance & Accountability System<\/b><\/span><\/span><\/span><\/span> <\/b><\/span>
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  - Own weekly department\-wise review trackers with metrics on task closure rate, quality flags, shoot execution gaps, and post\-production delays.<\/span><\/span><\/span><\/span>
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  - Collaborate with HR and Department Heads to maintain and monitor KPIs for team leads and key operators.<\/span><\/span><\/span><\/span>
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  - Highlight recurring issues (attendance, data loss, missed deadlines) directly to CEO with proposed corrective actions.<\/span><\/span><\/span><\/span>
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  - Maintain an internal "Fire List" (risk zones) and "Fast Lane List" (high performers) for executive visibility.<\/span><\/span><\/span><\/span>
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    4. Operations Management & SOP Enforcement<\/b><\/span><\/span><\/span><\/span> <\/b><\/span>
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    - Track daily workflows across Pre\-Production, Shoot, Post, and Delivery using ClickUp/Zoho dashboards.<\/span><\/span><\/span><\/span>
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    - Flag blockers, delays, or missing SOP steps in team execution and follow through till resolved.<\/span><\/span><\/span><\/span>
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    - Maintain and update operational dashboards for live project statuses, pending decisions, and cross\-functional dependencies.<\/span><\/span><\/span><\/span>
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    - Audit Internal task flows for time discipline, checklist usage, and documentation hygiene.<\/span><\/span><\/span><\/span>
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      Requirements<\/h3>
      Key Skills Required<\/b>
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      Strong communication and people\-handling skills
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      Good at planning events and managing moving pieces
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      Creative mindset with a strong sense of brand vibe
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      Ability to handle pressure calmly and independently
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      Familiarity with Zoho tools, Google Calendar, and basic CRM
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      Comfortable with social media communication and content briefing
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      Qualifications Preferred<\/b>
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      2\u20134 years of experience in event handling, community building, or client relations
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      Prior exposure to networking events, creative agencies, or co\-working models is a bonus
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      Graduate in Mass Communication, Event Management, or Business
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      Based in Gurgaon or Delhi NCR (Office\-based role)
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Requirements<\/h3>