Executive Operations Coordinator | Onsite

Job Title: Executive Operations Coordinator (Internal Coordination & Business Development)

Location: McKinley, Taguig City
Schedule: Night Shift (US Eastern / Central Time Zone)

When you join AGSI, you become part of a company that values strong partnerships, innovation, and growth; not just for our clients, but for our people too.

What’s in it for You?

We don’t just want you to succeed, we want you to thrive. At AGSI, you’ll enjoy:

Attendance Incentives and Non-taxable Allowances, because your dedication deserves recognition.
30 Leave Credits per Year, giving you generous time off to recharge, travel, or spend with family.
HMO Coverage for You and Your Dependents with access to counseling programs to support both health and wellbeing.
Group Life Insurance for your peace of mind.
Regular Work Schedule with Weekends Off, so you can enjoy balance and predictability.
Great Company Culture with fun in-office activities, engaging team events, and meaningful CSR initiatives that let you give back to the community.

Here, you won’t just find a job. You’ll find a team that invests in your growth and celebrates your success.

About Our Client

Our client is a fast-growing human capital consulting firm that partners with organizations to build high-performing teams and exceptional leaders. They specialize in executive search, leadership coaching, team effectiveness, and fractional HR solutions, helping businesses navigate growth, transformation, and organizational change.

Working with organizations ranging from innovative startups to established enterprises, they take a people-first approach to solving complex talent and leadership challenges. Their collaborative, consultative style enables clients to attract top talent, strengthen leadership capabilities, and create healthy, high-performing workplace cultures.

Joining this team means becoming part of a purpose-driven organization that values innovation, inclusion, and continuous growth while making a meaningful impact on the success of clients across diverse industries.

Role Summary

The Executive Operations Coordinator will provide high-level administrative and operational support to the Chief Relationship Officer / Platinum Executive Coach, with a primary focus on executive administration, internal coordination, business development support, and calendar management. This role requires exceptional organizational skills, proactive communication, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Manage internal coordination (10–15%) to ensure smooth communication and execution across teams.
Support business development initiatives (20%), including coordination, follow-ups, and administrative tasks.
Manage calendar, schedule, and meeting logistics.
Coordinate domestic and international travel arrangements.
Prepare expense reports and maintain accurate work hour records.
Track priorities, action items, and communicate updates across teams.
Coordinate with executives and Executive Assistants as needed.
Proactively manage competing priorities and recommend scheduling adjustments.

Qualifications

3+ years of experience in executive support, operations, project coordination, or a similar role.
Experience supporting a U.S.-based executive or leadership team.
Proven experience managing complex executive calendars, travel arrangements, and shifting priorities.
Excellent organizational, communication, and time management skills.
Highly proactive, detail-oriented, and able to work independently in a fast-paced environment.
Proficient in Google Workspace and/or Microsoft Office; experience with project management tools is a plus.
Ability to handle confidential information with professionalism and discretion.
Experience supporting business development or cross-functional initiatives is an advantage.