Expense Administrator

About the Role

As an Expense Administrator, you will play a key role in ensuring the accuracy, compliance, and efficiency of business expense processes across multiple countries. This is a hands-on, detail-driven role where your expertise directly supports financial integrity and operational performance.

You will work closely with employees, managers, Payroll, and Treasury, acting as a trusted point of contact for expense-related queries while ensuring policies are applied consistently and correctly.

Key Responsibilities

• Perform audits of expense reports submitted by NOV employees.
• Ensure that company Travel and Business Expense policies are correctly interpreted and applied.
• Liaise with employees and their managers to resolve expense-related queries.
• Collaborate with Payroll to facilitate reimbursements and deductions, as required.
• Liaise with Corporate Treasury on corporate credit card-related matters.
• Support the ongoing administration of Concur and communicate policy and system updates to employees and management.
• Prepare and deliver reports to financial stakeholders, as required.
• Support Concur training initiatives for employees, both online and in person, for new and existing staff.

Qualifications & Skills

Essential Qualifications:

• Experience in finance, accounting, or administrative role
• Good Excel skills, including VLOOKUPs and Pivot Tables
• Ability to work efficiently with large datasets in a fast-paced environment
• Understanding of how financial processes impact overall business performance
• Proficiency in English, both written and spoken

Desired Qualifications:

• Degree in Finance, Accounting, or a related field
• Experience with expense management systems (e.g., Concur)
• Knowledge of expense practices and regulatory requirements in Poland, including familiarity with KSeF
• Previous exposure to multinational teams or global stakeholders

Soft Skills & Ways of Working:

• Exceptional attention to detail, with strong numerical and analytical thinking
• Highly organized, with the ability to prioritize tasks and manage workload independently
• Proactive, solution-oriented mindset with a hands-on approach to problem-solving
• Clear and confident communicator, able to collaborate effectively across teams
• Comfortable working in a dynamic, international, and multicultural environment

What We Offer

At NOV, we believe in rewarding our employees for their contributions. In addition to a competitive salary, we offer a comprehensive benefits package that includes:

• Medical Insurance: Get seen, diagnosed, and treated when you’re unwell. The individual package is fully paid by NOV and comes with the flexibility to extend to your family.
• Life and Disability: Insurance cover 24/h throughout the world.
• Retirement: PPK 1.5% contribution from the Employer and 2% from the Employee.
• Cafeteria system / Multisport: A flexible benefits system tailored to your needs
  

Why Join Us?

Join our Global Family:

We offer an inspiring place to work with great opportunities to develop your skills and the opportunity to work with the brightest minds in the oil and gas industry. You will become part of a professional culture where we work together in teams with other dedicated professionals to achieve common goals.
NOV is a leading provider of technology, equipment, and services to the global oil and gas industry that supports customers full-field drilling, completion, and production needs. Since 1862, NOV has pioneered innovations that improve the cost-effectiveness, efficiency, safety, and environmental impact of oil and gas operations. NOV powers the industry that powers the world.