Facilities Coordinator

Are you ready to make an impact at DTCC?

Do you want to work on innovative projects, collaborate with a dynamic and supportive team, and receive investment in your professional development? At DTCC, we are at the forefront of innovation in the financial markets. We are committed to helping our employees grow and succeed. We believe that you have the skills and drive to make a real impact. We foster a thriving internal community and are committed to creating a workplace that looks like the world that we serve.

Finance is one organization composed of ten functions forming the financial backbone of DTCC, leaders who stand at the forefront of DTCC’s competitive endeavors across the globe. From accountants and financial analysts to internal consultants and workplace designers, the CFO Organization employs diverse individuals who work together to help make DTCC a global leader in the financial services industry.

• Competitive compensation, including base pay and annual incentive
• Comprehensive health and life insurance and well-being benefits, based on location
• Pension / Retirement benefits

• Paid Time Off and Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.

  
  

The Impact you will have in this role:

This Facilities Coordinator is responsible for managing the coordination of day-to-day facility operations, furniture, fixture and equipment (FFE) repairs and maintenance in the designated office and the role incumbent is expected to be physically present in the office 5 days per week other than whilst on leave. This position is also responsible for overseeing of outsourced facility operations staff.

• Oversees the operations, maintenance and testing of building plumbing, UPS, HVAC, emergency generators, electrical and fire detection/suppressions systems
• Supervise cleaning staff, including execution of quality control processes
• Create and track Purchase Orders along with comparing actual spend versus available budget
• Monitoring of site’s building monitoring systems and alarms
• Assists and co-ordinates aesthetic and facilities process improvements
• Supports Health & Safety a required including workplace risk assessments, water testing, & air quality testing
• Oversight of amenities such as coffee, vending, parking, event support
• Support office services group’s mail, shipping and receiving activities
• 24/7 Response to emergency situations relating to employees and/or facilities
• Support weekend vendor project construction work as needed, which is typically limited to no more than 1x per month
• Aligns risk and control processes into day to day responsibilities to monitor and mitigate risk; escalates appropriately
• Perform the duties of the site’s Environmental and Energy Team maintaining DTCC’s ISO 50001 and 14001 certifications
• Supports space planning team and managing moves/relocations

Qualifications:

• Minimum of 2 years of related experience
• Bachelor's degree in Electrical or Mechanical Engineering preferred or equivalent experience

Talents Needed for Success:

• Ability to read architectural and engineering building drawings
• Proficiency with AutoCAD
• Excellent communication & written skills and client focus
• Ability to use Microsoft Word, Excel, Power Point and Visio
• Experience with SNOW/Nuvolo Work Order System (or comparable CMMS)
• Strong vendor relationship management skills