Finance and Accounting Manager

Core Responsibilities

Financial Close and Reporting

Philippines:

Own the full month-end and year-end close for the PH entity in Xero

Prepare monthly financial statements (P&L, Balance Sheet, Cash Flow) and supporting schedules within 5 days of month-end

Maintain the PH general ledger; ensure all transactions are coded accurately

Prepare trial balance and custom transaction detail reports from Xero

Prepare work papers and supporting schedules for the PH external auditor; manage all year-end audit requirements and documentation

Prepare financial analyses and management reports for the COO as needed

United States:

Own the full month-end and year-end close for the US entity in Xero

Prepare monthly US financial statements (P&L, Balance Sheet, Cash Flow) and supporting schedules within 5 days of month-end

Maintain the US general ledger; ensure Gusto payroll entries and all other transactions are recorded accurately in Xero

Prepare trial balance and custom transaction detail reports from Xero

Prepare work papers and supporting schedules for the US external CPA and annual audit; maintain audit-ready records year-round
Prepare financial analyses and management reports for the COO as needed

Inter-company Accounting

Applies to both entities — managed within the shared Xero instance:

Record and reconcile all intercompany transactions between the PH and US entities on a monthly basis

Prepare monthly intercompany billing — including the PH Service Invoice to the US entity based on billable hours from the Harvest Time Report (issued on the 1st working day of each month

Ensure intercompany balances are fully reconciled at month-end with zero unresolved variances; escalate discrepancies to the COO promptly

Maintain clear documentation for all inter-company charges, cost allocations, and management fees

Consolidation of Accounts

Performed at the end of each reporting period:

Translate the accounts of Rocket Partners PH OPC from Philippine Pesos (functional currency) to US Dollars in accordance with applicable accounting standards, applying the appropriate exchange rates for assets, liabilities, income, and expenses

Perform a line-by-line consolidation of the accounts of Rocket Partners PH OPC and Rocket Partners LLC US to prepare consolidated financial statements and supporting schedules stated in US Dollar currency

Maintain clear documentation of translation adjustments and consolidation eliminations; reconcile any foreign currency translation differences and report to the COO

Payroll Accounting

Philippines (Manual):

Process fully manual bi-monthly payroll for all PH employees; arrange bank credit of net pay and distribute pay slips

Coordinate with HR on payroll changes (new hires, salary adjustments, deductions) at least 5 days before cut-off

Obtain and incorporate attendance reports; calculate and apply all adjustments and deductions

Review payroll calculations for accuracy each period; obtain COO approval before processing

Prepare payroll annualization and final withholding tax computation by January 31 annually

Review and process employee expense reports and reimbursement requests; ensure proper documentation and COO approval before payments

United States (Gusto):

Reconcile Gusto payroll reports to Xero each pay cycle; ensure payroll journal entries are accurate and complete

Maintain payroll records for approximately 30 US employees and contractors in coordination with Gusto

Review Gusto reports for accuracy each cycle; flag discrepancies to the COO

Reconcile employer payroll tax liabilities and ensure they are reflected correctly in Xero

Review and process US employee expense reports and reimbursements; reconcile in Xero

Accounts Payable, Receivable and Cash Management

Philippines:

Review incoming invoices and bills; process and record in Xero with complete supporting documentation

Schedule weekly AP payments (checks or direct bank credit); obtain COO approval before releasing

Monitor remittance from US entity on PH Service Invoices within agreed payment terms

Maintain petty cash and imprest funds; request replenishment at approximately 60% disbursed

Prepare weekly PH cash position report; apprise COO of cash standing every Monday

Maintain monthly bank reconciliations for all PH accounts

United States:

Review and process US vendor bills in Xero; ensure complete supporting documentation

Monitor US accounts receivable; follow up on outstanding client invoices

Schedule and arrange timely US AP payments; obtain COO approval before releasing

Prepare weekly US cash position report alongside the PH report

Maintain monthly bank reconciliations for all US accounts

Regulatory and Tax Compliance

Philippines:

File all BIR returns on schedule: 1601C, 1601E/EQ, 2550M/Q, 1702Q, 1702 (see Appendix B for full calendar)

Submit monthly SSS, PhilHealth, and HDMF contributions via ePortals by the 15th of the following month

File annual Alphalist of Employees (1604C) by January 31

File Audited Financial Statements with the SEC by May 31 annually

Obtain payment approvals and process all mandatory obligations before statutory deadlines

Flag PH tax or legal issues to the COO; engage legal/tax consultants or external auditors as needed

Coordinate with US external CPA on federal and state income tax filings; provide required schedules and workpapers

Track and compile sales tax data by state as applicable

Prepare annual 1099 data for all US contractors; coordinate filing with the external CPA

Monitor and reconcile federal and state payroll tax liabilities in Xero

Support the US external auditor during annual audit fieldwork

Flag US tax or compliance issues to the COO promptly

Internal Controls and Document Management

Applies to both entities:

Ensure robust internal controls are in place for all financial transaction processing across both entities

Maintain complete and organized supporting documentation for all transactions; implement efficient filing, retention, and disposition systems

Keep both Xero entities audit-ready at all times — clean GL, reconciled accounts, complete workpapers

Participate in regular financial review meetings with the CEO/COO covering both entities

Perform such other duties and responsibilities as may be assigned by the COO from time to time

Key Deliverables

Monthly financial statements for both PH and US entities — delivered within 5 days of month-end

Monthly intercompany reconciliation with zero unresolved variances

Fully compliant PH government filings (BIR, SSS, PhilHealth, HDMF, SEC) within all statutory deadlines

Accurate bi-monthly PH payroll processing and distribution; monthly US Gusto payroll reconciliation

PH Service Invoice issued on the 1st working day of each month; remittance monitored within agreed terms

Weekly cash position report covering both entities — delivered every Monday

Audit-ready financial records for both entities at all times

Annual 1099 filings for US contractors; annual PH payroll annualization by January 31

Qualifications

CPA license required; minimum 5–7 years of progressive accounting/finance experience

Demonstrated experience managing the full accounting function for two or more entities simultaneously

Strong working knowledge of Philippine tax regulations and statutory filings (BIR, SSS, PhilHealth, HDMF) with hands-on ePortal experience

Familiarity with US accounting practices, 1099 requirements, and coordination with US external CPAs and auditors

Proficient in Xero; experience managing multi-entity setups strongly preferred

Experience with Gusto or similar US payroll platforms at the reconciliation and journal entry level

Advanced MS Excel skills for financial templates and manual payroll processing

Highly organized and deadline-driven; able to manage recurring close cycles across two time zones independently

Strong communicator; comfortable working directly with senior leadership and external advisors across PH and US

Potential to mentor and oversee junior accounting staff as the team grows