Food Purchasing & Warehouse Operations Assistant Manager

Food Purchasing & Warehouse Operations Assistant Manager

Position Overview

We are seeking a highly organized, analytical, and detail-oriented Food Purchasing & Warehouse Operations Assistant Manager to support the Food Purchasing & Warehouse Operations Manager in overseeing procurement, receiving, inventory control, warehouse operations, and product distribution for our private country club. This position plays a key role in supporting multiple kitchens, banquet operations, and all Club departments by ensuring accurate purchasing, inventory management, and timely distribution of products.

The ideal candidate thrives in a fast-paced environment, enjoys working with data and inventory systems, and is committed to maintaining accurate records, organized storage areas, and exceptional internal service.

Key Responsibilities

• Assist the Food Purchasing & Warehouse Operations Manager with:
• Purchasing food, beverage, and operational supplies while maintaining appropriate inventory levels.
• Receiving deliveries, verifying quantities and quality, and ensuring accurate documentation.
• Maintaining accurate inventory through daily transactions, cycle counts, and physical inventories.
• Performing timely and accurate data entry of purchase orders, invoices, transfers, and inventory adjustments.
• Monitoring inventory levels, usage trends, and food costs while identifying opportunities to reduce waste and improve efficiencies.
• Organizing and maintaining warehouse, dry storage, cooler, and freezer areas to ensure cleanliness, food safety, and proper product rotation (FIFO).
• Coordinating the distribution of products to three kitchens and other Club departments using a centralized requisition system.
• Delivering inventory to designated departments accurately and on schedule.
• Assisting with the development and maintenance of warehouse receiving, storage, issuing, and inventory Standard Operating Procedures (SOPs).
• Supporting à la carte dining, banquet events, and special functions with timely product availability.
• Building positive relationships with vendors while assisting with order accuracy and pricing verification.
• Working closely with the Executive Chef, culinary team, accounting, and department managers to support operational needs.
• Maintaining a clean, organized, and safe warehouse environment while following all food safety and sanitation standards.

Qualifications

• Minimum of 3 years of experience in food purchasing, inventory control, warehouse operations, or receiving within hospitality or food service.
• Strong analytical skills with the ability to interpret inventory reports, identify discrepancies, and solve problems.
• Exceptional organizational skills with a high level of accuracy and attention to detail.
• Experience maintaining inventory accuracy through cycle counts and physical inventories.
• Strong computer skills, including proficiency in Microsoft Excel and inventory or purchasing software.
• Experience processing purchase orders, invoices, receiving documentation, and inventory transactions.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Ability to lift and move products as needed and work in warehouse, cooler, and freezer environments.

Preferred Qualifications

• Experience in a private country club, luxury hotel, resort, or high-volume hospitality operation.
• Experience with requisition-based inventory systems.
• Knowledge of food cost controls and inventory best practices.
• ServSafe Food Handler or Food Protection Manager Certification.
• Experience with inventory management or ERP software.

What We're Looking For

The successful candidate is someone who enjoys working behind the scenes to keep operations running efficiently. They are analytical, dependable, and highly organized, with a passion for maintaining accurate inventory records and supporting culinary operations through effective purchasing and warehouse management. They take pride in accuracy, strong internal customer service, and ensuring every department receives the products they need to deliver exceptional member experiences.