Job Description

Job Title: Group Sales & Catering Manager

Department: Sales and Marketing

Supervision Exercised: N/A

Supervision Received: Director of Sales and Marketing or Director of Sales

Job Summary: The Group Sales & Catering Manager has overall responsibility for selling guestrooms for an assigned market segment(s), meeting and events. The Group Sales & Catering Manager will assist the sales team in meeting or exceeding the hotel’s budgeted financial targets. The Group Sales & Catering Manager is also responsible for meeting assigned monthly sales goals that align with their sales action plan.

Job Duties:

· Assist sales team in achieving and exceeding budgeted goals in guestroom revenue, profit and occupancy for the total hotel

· Effectively communicate with Director of Revenue and/or Director of Sales to review opportunities that impact revenue goals

· Conduct weekly sales calls to existing and new accounts, as well as uncover new business in assigned market segment(s)

· Build and strengthen relationships with existing and new accounts to enable future bookings. Activities include sales calls, entertainment, trade shows, etc.

· Travel locally to conduct outside calls, promote the hotel and review competition reader boards to develop leads

· Generate leads and new business through internet searches, telephone and email solicitations, mailings, referrals, networking, trade shows, professional and community organizations, sales, blitzes, etc.

· Arrange site inspections of the hotel for new accounts

· Maintain accurate sales records in the hotel sales system to provide complete history, ensure future and current quality of service and enhance future prospects

· Respond to all sales inquiries within 24 business hours

· Execute and support the operational aspects of business booked (e.g., generating proposal, writing contract, customer correspondence)

· Responsible for negotiating sales contracts and the implementation and set up as required

· Analyze historical, current and future hotel/market trends and develop strategies to maximize occupancy and average rate of hotel through creative and selective selling

· Assist in the development of the annual budget and quarterly owner reviews

· Participate in management meetings to discuss budget, forecast and rate

· Partner with operations team to coordinate customer specifications, effectively respond to customer issues and comments to ensure customer satisfaction

· In partnership with the Food and Beverage Team, create and enhance menus for clients as needed.

· Review all banquet event orders and the daily/weekly reports to ensure accuracy.

· Assists the client in menu planning; coordinates food, beverage, meeting room set-up, decorations and other services as requested by the client; assures that all requirements are communicated and completed to the client’s specifications.

· Liaison between the Banquet staff and sales to ensure timely communication of client needs.

· Participate in hotel weekly staff meeting, if applicable

· Adjust work schedule as needed to meet the business demands, which may include hours in early morning, evening and/or weekend hours

· Other duties as assigned

Minimum Requirements

Education

· College degree or High School Diploma with related experience

Experience

· Previous hotel sales experience, minimum 1 year(s)

Skills and Knowledge

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation.

· Must be able to read, write, and understand English

· Excellent verbal and written communication skills including leading and participating in formal presentations

· Strong negotiation skills as well as the ability to cultivate leads, build relations, and close the deal

· Strong organizational skills with the ability to handle multiple tasks in a fast-paced environment

· Strong computer skills. Marriott systems and other programs as it pertains to this position is a plus.

· Ability to work as part of a team

· Strong desire to deliver high quality of customer service

· Detail oriented and organized as it pertains to accuracy and efficiency

· Good personnel, management, and organizational skills

· Knowledge in food and beverage service, meetings and social events.

Position Disclaimer: This job description reflects the general nature and level of work performed in this role and is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Management reserves the right to modify, add, or assign duties as necessary to meet business needs.