HR & Admin Executive

Job Purpose

The HR Executive is responsible for supporting end-to-end human resource operations, including Employee relations, onboarding and offboarding, work pass administration, training coordination and general HR and administrative support. The role ensures smooth HR processes and compliance with company policies and statutory requirements. This candidate must be able to work independently.

Key Responsibilities

1. Recruitment, Onboarding & Offboarding

Arrange and follow up on pre-employment medical examinations for new joiners and work pass-related medical check-ups.

Coordinate onboarding formalities, including orientation for new hires, issuance of uniforms, safety shoes, PPE, and other onboarding requirements.

Manage offboarding processes including exit clearance and retrieval of company assets.

2. Employee Records & HR Systems

Maintain accurate and up-to-date employee records in the HRIS system and shared drives

3. Work Pass Administration

Manage all S Pass and Employment Pass renewal applications and related matters.

4. Performance & Employee Lifecycle

Monitor employee probation periods and prepare confirmation or promotion letters.

Act as the point of contact for employee queries, providing guidance and resolving HR-related issues.

5. Training & Development

Coordinate, administer training applications and maintain training records.

6. Leave & Claims Management

Process employee claims including business travel claims, staff reimbursements and entitlements.

Manage government-related claims such as childcare leave, maternity/paternity leave and NS make-up pay claims.

7. Insurance Administration

Administer employee insurance schemes including GHS, GPA, GTL, foreign worker medical insurance and WICA.

8. Administration & Procurement

Handle administrative duties and other ad-hoc procurement needs.