HR Administrator

Salary: Grade F (£27,254 - £28,598 pro rata)

Hours of work: 35 hrs per week (over 39 working weeks of the year)

Contract: Permanent

This is not a Wiltshire Council vacancy therefore please contact Silverwood School for further information.

A bit about us:

Silverwood School is an inspirational and forward thinking maintained special school based in the heart of Wiltshire and spread across three campuses. Our school is dedicated to supporting pupils aged 4-19 years with a wide range of special educational needs and disabilities (SEND). Our mission is to enhance opportunities, enjoyment and empower every pupil to reach their full potential. Our vision is ambitious ‘Building Community; Inspiring Learning’, to create a truly integrated and inclusive system of outstanding education for all young people with SEND needs.

We are proud to be a Values Based Education (VBE) School and place our shared values at the heart of everything we do. Our values are principles that guide all our actions, decisions and relationships. At Silverwood School, we have chosen cooperation, courage, honesty, perseverance, respect and kindness as our six shared values. VBE goes beyond learning what our values mean; it encompasses living and experiencing our values every day.

This is an exciting opportunity for an experienced administrator who is passionate about people and wants to play a key role in supporting our staff and the wider school community. As HR Administrator, you will provide efficient and effective administrative support across all aspects of the employee lifecycle, helping to ensure our school continues to attract, retain and support talented professionals who make a difference every day.

All about the role:

MAIN RESPONSIBILITIES:

1. Recruitment administration
· Preparing job adverts and posting vacancies
· Managing application tracking and candidate communication
· Scheduling interviews and preparing interview packs
· Collecting pre-employment documents (ID, references, DBS evidence)
· Updating recruitment spreadsheets and logs

2. Single Central Record support
· Gathering documentation needed for SCR entries
· Recording DBS dates, prohibition checks, right to work checks
· Flagging missing or expiring checks to the HR Officer
· Ensuring digital and paper evidence is filed correctly

3. Personnel file management
· Creating new starter files
· Filing documents promptly and accurately
· Ensuring files meet retention and safeguarding requirements
· Archiving and securely disposing of records when authorised

4. HR database and system updates
· Entering staff details into HR systems and SIMS
· Updating changes (hours, roles, pay, training)
· Running routine reports for the HR Officer or SLT
· Ensuring data accuracy and GDPR compliance

5. Absence and leave administration
· Logging staff absences daily
· Processing leave requests and updating calendars
· Supporting sickness monitoring processes

6. Payroll support
· Preparing monthly payroll change forms
· Checking timesheets, overtime claims, and allowances
· Ensuring payroll deadlines are met
· Liaising with payroll providers on routine queries

7. Training and compliance tracking
· Maintaining training records
· Monitoring expiry dates (e.g., safeguarding, first aid)

8. Employee relations administration
· Preparing letters and documentation
· Logging outcomes and updating files
· Ensuring confidentiality and secure handling of sensitive data

9. General HR support
· Responding to routine staff queries
· Preparing standard letters (contracts, variations, confirmations)
· Supporting induction and onboarding processes
· Maintaining HR inboxes and communication channels

Please note that a part-time job share may be considered.

Find out more and apply:

Human Resources Team, HR@silverwood.wilts.sch.uk 01380 850309

Closing date (and time): Midnight, Tues 7th July 2026

Interview date: Week commencing 13th July 2026

Commencement date: 1st September 2026

This school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
All applicants will be subject to a Disclosure and Barring Service check before appointment is confirmed.

This post is exempt from the Rehabilitation of Offenders Act 1974. Applicants must disclose all spent and unspent convictions, cautions, reprimands and warnings that are not ‘protected’ under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013 & 2020). An enhanced DBS check will be required for the successful applicant.

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