HS/EHS Family Partner
Introduction:
The employee works under the overall supervision of the Center Supervisor or Program Coordinator. The employee shall be responsible for offering parents opportunities to identify their strengths, needs and solutions as well as connect them to community resources. The employee will be capable of operating modern office equipment. The employee may be exposed to dust, dirt, foul odors and other factors due to the breakdown of some equipment or systems. The employee shall adhere to the National Smoke Free Environment Policy Public Law 103-227, Pro-Children Act of 2001 42 U.S.C. 7181 through 7184 and TN Licensure Rule 1240-04-01-12(14).
Section 1 – Job Performance
Quality of Work
Implement Head Start/Early Head Start enrollment, attendance, percentage of attendance procedures.
Plan and Conduct weekly home visits, utilizing Partners for a Healthy Baby curriculum with pregnant women enrolled in the EHS program
Maintain documentation of services provided.
Ensure accurate documentation and monthly follow up of Health and Family services is entered in Child Plus and completed according to program calendar.
Ability to establish and maintain accurate records and methods for systematic reporting of statistical data
Job Knowledge
Implement intentional Visits with families to meet requirements of the program.
Demonstrate operational knowledge of Internet and Web-related technologies.
Knowledge of special needs of families and aware of ways to effectively communicate and assist them
Initiative
Complete and accurately enter HS/EHS applications into the ChildPlus database.
Maintain and update Parent Information Board and Suggestion Box monthly or as needed
Section 2 - Personal Performance
Dependability
Submit family service monthly report and monthly calendar to CSS according to program calendar.
Ability to establish and maintains cooperative working relationships with families.
Attendance & Punctuality
Provide supervisor with current work schedule on a weekly basis and notify them of any changes.
Ensure all paperwork is accurate and submitted timely.
Regular attendance and timely arrival to assigned work site.
Submit accurate and timely employee time, attendance and mileage reports.
Relationship Building Skills
Encourage family participation to keep them actively involved in the program.
Participate in ongoing communication with families to ensure follow-up occurs with Family Partnerships, Needs Assessments, and Health information.
Flexibility
Initiate and document Family Partnership process.
Provide transportation assistance to enrolled Family when need is identified. (i.e. local agency appointment, HS/EHS function such as Policy Council or HSAC meeting)
May have to sub in other positions or give staff breaks.
Communication Skills
Implement “1 hour contact calls” daily for children who are absent without notice.
Make contact or complete home visit after two days for families that have attendance issues.
Complete Needs Assessment with families according to the program calendar.
Train parent committee members on planning and conducting monthly meetings
Procure food from approved menu and submit invoices for family meetings, as assigned or communicate with nutrition worker to purchase the food.
Plan and schedule Prenatal and post-partum visit with EHS Health coordinator or Community nurse partner.
Encourage Parents to utilize the Learning Genie App.
Secure and document in-kind contributions, volunteer time, and community support. Submit to Center
Site Manager for review
Prompt responses to correspondence via email.
Teamwork
Contact DLL Educator to assist in interpretation/translation services as needed
Assist in the compilation and completion of Self-Assessment/Community Assessment and participate in the analysis of data for training and planning purposes.
Participate in teambuilding activities with center staff.
Networking between all Head Start/Early Head Start centers to serve families.
Assist in the development of Family and Male Involvement Activities, Parent Volunteer opportunities and Monthly Newsletter.
Serves as backup to Site Manager when families need access to center.
Customer Services
Ability to establish and maintain cooperative working relationships with families and assist them with emergency needs
Embrace and establish community relationships and obtain Community Partnerships with local businesses, organizations and establishments in the community and attend their meetings as scheduled
Share and Utilize community resources with families and serve as liaison between parents and community agencies through referrals and follow-ups.
Assist with monthly Parent meetings and trainings.
Adhere to Agency’s HS/EHS confidentiality policy, professional ethics and standards, demonstrating work habits which comply with Agency Personnel Policies and Procedures.
Establish and maintain ongoing recruitment targeting children from low-income families, children with disabilities, children in foster care, homeless families and pregnant women at minimum of twice a week.
Section 3 – Personal Improvement
Decision Making
Ability to prioritize work assignments.
Recognizing and addressing emergency/crisis for parents immediately.
Complete attendance plans with families as needed.
Supports Quality Improvement
Review and enter Health and Family services PIR (Program Information Report) data in ChildPlus on a regular basis according to procedure.
Explore and share ongoing ideas/solutions for program and content area specific improvement.
Professional Development Growth
Obtain/maintain at a minimum Family Service Credential, as needed.
Ensure PDP goals have been met.
Plan and participate in schedule management team meetings, staff meetings, conferences, training sessions, workshops, and In-Service as assigned.