Human Resources Coordinator

The Mandel JCC of the Palm Beaches is looking to add a HR Coordinator/Generalist to the small, but mighty HR team. The HR Generalist will work with the HR Director to continue to create an environment that attracts, develops, retains and engages talent to our agency.

The ideal candidate has a natural ability to roll with the punches, being flexible to handle anything that might come their way. If you are someone with experience executing the transactional core HR processes and want to do that plus be able to strategize and build systems and processes for a non-profit, mission-driven organization that cares about its employees and the community, this may be the perfect opportunity for you.

WHAT YOU’LL DO

• Administer day-to-day people-related operations including salary administration, staffing/ recruitment, employment, terminations, benefits administration, classification and job evaluation, procedure development and other related duties.
• Administer employee lifecycle milestones and processes, such as, but not limited to onboarding, annual reviews, training and development and offboarding.
• Serve as the primary liaison to payroll in ensuring that all employee transactions are prepared accurately and efficiently.
• Create data and reports concerning all aspects of employment for improvement of employment policies, processes, and practices.
• Perform other duties as assigned.

Payroll and Benefits

• Work closely with accounting on semi-monthly payroll – this includes ensuring accuracy and timeliness of payment.
• Responsible for all aspects of benefits and 401(k) administration, including but not limited to: enrollments and terminations, calculations, ensuring accuracy in payroll, answering inquiries from staff, communicating with vendors, auditing information for accuracy, ensuring invoices are accurate and paid on time, and recordkeeping.
• Manage Benefit enrollments, life events, changes and terminations.
• Act as the primary point of contact for all employee benefits, payroll and HR related questions.
• Ensure adherence of benefits policies related to short and long-term leave, PTO, FMLA, etc. Ensure proper documentation related to LOA is received, recorded, and communicated to employees and management. Coach and educate management on absence policies, practices, and processes to create best in class processes.

Compliance

• Work closely with HR Director to maintain company compliance with state and federal employment law including the filing of the EEO-1, required postings, and implements and tracks the yearly training on OSHA, Workplace Safety, Compliance, Harassment and Confidentiality.
• Participate in yearly audits for 401(k) and workers compensation.
• Responsible for handling Unemployment Claims – this includes fact-checking claims and providing documentation to support or deny claim.

HRIS (PAYCOM)

• Manage the configuration, maintenance and tracking of HRIS system to include recruitment, onboarding, employee lifecycle changes, wage/salary changes, offboarding, benefits and employee record updates as needed.
• Ensure employee employment files are complete and information is kept confidential, responsible for regular internal HR compliance audits.

OTHER

• Serve as the initial point of contact for employee inquiries, escalating complex issues to the Director of HR.
• Support HR Director in terms of administrative work and other special project work as needed including leadership development or other staff development activities.
• Maintain all employee records and ensure confidentiality, consistency, and continuity of recordkeeping.
• Maintain strict confidentiality of all information handled.
• Stay current on emerging professional information, including annual attendance of human resources law update and related educational seminars, and incorporates into human resources duties as applicable and on an ongoing basis.
• Comply with all agency policies and procedures.
• Work with other staff members to form a positive, supportive team atmosphere.
• Must work the days and hours, to perform all assigned responsibilities and tasks, and be punctual and timely in meeting all performance requirements, including but not limited to, attendance standards and work deadlines.
• Must maintain courteous, professional, and effective working relationships with all internal and external contacts of the organization.
• Assist the HR Director with special projects, assignments and any additional duties as deemed appropriate or as needed.

WHAT WE'RE LOOKING FOR

• Minimum of 3 years’ experience in Human Resources, Payroll or a related field
• Bachelor’s degree in human resource management, Business Administration or related fields with Minimum of two years’ experience in Human Resources, Payroll or a related field
• Experience with HRMS and/or HRIS software (Paycom a plus)
• Experience in benefits administration
• Non-profit experience is a plus!
• Excellent attention to detail, can maintain large amounts of data
• Someone with strong problem-solving, decision-making skills and able to handle multiple projects simultaneously and prioritize accordingly
• General knowledge of employment laws and practices
• Record of maintaining confidentiality, highly trustworthy
• Demonstrated effective communication skills (verbal and written) with all levels of management
• Excellent technical skills and abilities, proficient in MS Office products

LIKE THE SOUND OF THE POSITION AND WANT TO KNOW ABOUT WORKING HERE? LET US TELL YOU WHY WORKING HERE IS SO SPECIAL...

WHY SHOULD YOU JOIN OUR JCC?

The Mandel JCC of the Palm Beaches is committed to a passionate, member and community-centric culture where team members are encouraged to contribute and collaborate leading to a highly engaged JCC family.

Recognizing and investing in our greatest asset, our staff. In addition to providing an engaged work environment, we take pride in the many offerings to our JCC staff as shown below:

• Competitive Pay
• Retirement Planning
• Health Benefits
• Life, AD&D, Short Term Disability
• PTO: Vacation, Sick and Personal Days
• Staff Discount on our Programs
• Professional Development

OUR JCC IS A PLACE FOR ALL PEOPLE

The Mandel JCC of the Palm Beaches does not discriminate against employees or clients on the basis of race, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, marital status, familial status or any other characteristic protected by Federal and State law. A non-discrimination clause concerning employment opportunities is incorporated in the Personnel Manual. The Mandel JCC of the Palm Beaches will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.