Human Resources Generalist (Human Resources Technician 2)

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Working Title:

Institution:

Winona State University

Classification Title:

Human Resources Technician 2

Bargaining Unit / Union:

217: Non-Represented Employee Plan

City:

Winona

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

$24.41 - $35.17

Job Description

1. EMPLOYEE RELATIONS. Serve as a first point of contact for Human Resources, responding to inquiries on a variety of topics including but not limited to onboarding, employee assignments, compensation, classification, payroll, benefits, leaves of absence, and offboarding. Independently research and resolve, inquiries related to employee records, policies, and processes. Educate employees and supervisors on technology and processes utilized for HR functions including Workday, FMW, WarriorSpace electronic workflows, Minnesota State Employee Home and State of Minnesota self-service, and Enterprise Learning Management (ELM). Respond to information requests including but not limited to employment verifications, personnel records data requests, and student loan forgiveness program verifications. Run ad-hoc reports as requested by the CHRO and Assistant Director. Serve as a resource to HR leadership in researching and understanding labor relations agreements, personnel plans, administrative procedures, WSU and Minnesota state policies and regulations. Maintain confidential files containing collective bargaining proposals and counter proposals, strategies, and costing information as defined by M.S. 13.37. Access information pertaining to labor relations as defined by M.S.13.37. Provide assistance and information for use in the modification of a strike plan, if necessary. Assist in preparing information for negotiations relating to hiring and appointments.

2. EMPLOYEE DATA MANAGEMENT. Prioritize, enter, monitor, and modify all phases of human resources data entry for a broad range of complex transactions into the various human resources information systems (e.g., hires, position changes, appointment type changes, compensation adjustments, leaves of absence, leave adjustments, and separations). Serve as a primary liaison to the HR Service Center (HRSC), managing tickets, communicating campus transactional needs, resolving assignment discrepancies, and escalating issues as required. Reconcile and ensure accurate processing and data integrity through understanding of HR’s SCUPPS, SEMA4, and Workday systems and the fiscal year roll process. Audit bi-weekly timecard submissions by running reports, ensuring accurate and timely submission, and following up with employees and supervisors to resolve discrepancies. Maintain seniority rosters according to contractual requirements. Analyze and assist in resolving payroll underpayments and overpayments and communicate resolutions to current and former employees. Coordinate HR reporting, including consulting with stakeholders to identify needs, designing reports, analyzing data, and maintaining reporting tools to support effective HR operations, compliance, and informed decision-making. Stay current on federal and state employment laws, labor regulations, and wage and hour requirements.

3. RECRUITMENT AND ONBOARDING. Support the talent acquisition process by collaborating with the AAO and HR team members to ensure compliance with hiring requirements, policies, procedures, and contractual obligations. Provide training and guidance to employees and supervisors on university systems and processes. Ensure position data on requisition requests aligns with HRIS data across multiple systems prior to posting and filling a vacancy, create postings, assist in the development selection materials, maintain recruitment records, and respond to candidate inquiries regarding the applicant tracking system, hiring process, reimbursement and relocation. Support internal hiring activities by coordinating background checks, preparing appointment letters, communicating with the HR Service Center, and establishing personnel files. Manage the employee onboarding experience by communicating onboarding requirements, collecting required documentation (transcripts, I-9 forms, and vacation credit requests), monitoring completion of required tasks, and resolving employee access issues.

4. ADJUNCT FACULTY COORDINATION. Independently manage adjunct hire and rehire processes by advising departments and employees on processes steps, analysis of need for required documentation including I-9’s and transcripts, troubleshooting workflow issues, completing HRIS entries, and auditing continuing employment status.

5. SHARED AGREEMENTS & PAYROLL SUPPORT. Serve as the campus resource for inter-agency and shared agreements by processing agreements, responding to inquiries, and monitoring and maintaining records to ensure proper compensation and funding for WSU. Manage and oversee FLSA compliance and out-of-state telework by ensuring accurate time reporting and payroll processing, maintaining tracking systems and records, and educating employees and supervisors on applicable policies and compliance requirements. Verify and communicate SRP details and summer balloon insurance eligibility as presented by the HR Service Center (HRSC).

6. EMPLOYEE DEVELOPMENT: Manage the employee tuition waiver program by developing communications, verifying eligibility, documenting approvals, processes taxation, and processing invoices in accordance with contractual requirements. Manage required annual training for all employees and performance evaluations for specific employee groups by developing communications, ensuring appropriate assignments, monitoring completion, following up on outstanding requirements, and providing technical and procedural support to employees and supervisors.

7. Other Duties as assigned. Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner. Additional duties may include but are not limited to professional development, campus committee participation, analyzing and refining HR workflows, and providing back-up support for team members during periods of high workload.

Salary Range: $24.02-$33.06; commensurate with qualifications and experience

Minimum Qualifications

Two (2) years of human resources or related experience, or an equivalent combination of education and experience.
- An associate’s degree may substitute for six (6) months of experience.
- A bachelor's degree may substitute for one (1) year of experience.
- A master's degree may substitute for one and one-half (1.5) years of experience.
Proficiency with technology, databases, spreadsheets, and word processing software.
Strong customer service and interpersonal skills, with the ability to interact courteously, respectfully, and professionally with individuals from diverse backgrounds.
Strong attention to detail, time management, and organizational skills, with the ability to maintain accuracy and focus on complex issues in an environment with frequent interruptions.
Mathematical skills sufficient to accurately calculate and verify pay, payroll-related transactions, and other related activities.
Ability to successfully pass a criminal background check and be authorized to review criminal history records information.

Preferred Qualification

A degree in Human Resources, or related field.
Knowledge of and experience applying federal and state employment laws and regulations (e.g. FLSA, FMLA, ACA, MN Paid Leave).
Experience using Human Resources Information Systems (HRIS).
Experience working with applicant tracking systems (ATS).
Experience working in a unionized or collective bargaining environment.
Proven ability to handle confidential and sensitive information with a high level of discretion.
Demonstrated ability to work both independently and collaboratively to maintain confidentiality, conduct research, compile and audit data, and identify and resolve errors.

Other Requirements

1. The successful candidate must be able to lawfully accept employment in the United States by the day employment begins. The University regrets that we are unable to offer H1-B sponsorship at this time

2. A complete online application will include the following:

A cover letter that addresses the qualifications listed previously
Current Curriculum Vitae / Resume
Transcripts (if applicable)
A list of professional references with contact information

Posting Information:

Application Deadline: July 1, 2026

Appointment Date: As Soon As Possible

Primary Location: Winona, MN

Type of Appointment: Probationary

Work Shift (Hours / Days of work) Monday-Friday 8:00am-4:30pm (Academic Year); Monday-Friday 7:30am-4:00pm (Summer)

Telework (Yes/No) No

About Winona State University

Founded in 1858, Winona State University is a regional public university and the oldest member of the Minnesota State system. Offering more than 200 majors and programs, Winona State has the #1 Student Success Rate in the Minnesota State System with 96.97 percent of WSU graduates being hired in a field related to their degree. U.S. News recognized Winona State as having top-ranking undergraduate programs in nursing, engineering, psychology, business, and computer science. With campuses in both Winona and Rochester, Winona State offers the best of both worlds. Widely known for its stunning natural setting, the Winona campus is nestled between picturesque bluffs and the Mississippi River - meaning rock climbing, paddle-boarding, hiking, and kayaking are within a mile of campus. WSU’s Rochester campus is located in Minnesota’s third largest city - a dynamic hub for industry, arts, and culture, and consistently ranked as one of the best places to live in the U.S. Winona State University's mission is to enhance the intellectual, social, cultural and economic vitality of the people and communities we serve: a community of learners improving our world. For more information, visit winona.edu.

Notice: In accordance with Minnesota State policy, employees driving on university business who use a rental or state vehicle shall be required to conform to Minnesota State’s vehicle use criteria and consent to a motor vehicle records check. The Winona State University Annual Security and Fire Safety Report is available for your review. This report is required by federal law and contains policy statements and crime statistics for the University. The policy statements address the school's policies, procedures, and programs concerning safety and security. Three years' worth of statistics are included for certain types of crimes that were reported to have occurred on-campus, or in other University affiliated locations. This report is available online at https://www.winona.edu/about/safety-security/. You may also request a paper copy from University Security by emailing security@winona.edu.

Winona State University is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

The University provides reasonable accommodations to qualified individuals with disabilities upon request.

A member of the Minnesota State Colleges and Universities System. A community of learners improving our world!

Benefits Information:

At Minnesota State, we take your well-being and work-life balance seriously. We offer a comprehensive benefits package that features low-cost medical and dental insurance with affordable deductibles, employer-paid life insurance, short- and long-term disability, and pre-tax healthcare and dependent care accounts with a roll-over option. To further support your holistic health, employees also have access to a confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling. Detailed plan details, rates, and coverage choices can be reviewed directly via the State Employee Group Insurance Program (SEGIP) website.

To support your life outside of work, our package includes 12 paid holidays, generous vacation and sick time, and six weeks of Paid Parental Leave. We also help you secure your financial future with a robust Pension Plan, 457(b) and 403(b) retirement accounts, and various investment options. Furthermore, we invest in your growth by providing dedicated professional development and tuition waivers for both you and your dependents. Please note that specific benefit eligibility and coverage levels may vary depending on the type of position, employee classification, and collective bargaining agreements.

Desired Start Date:

07-02-2026

Position End Date:

Open Date:

06-17-2026

Close Date:

07-02-2026

Posting Contact Name:

Robin M Delong

Posting Contact Email:

rdelong@winona.edu