Sheepgate Intake Coordinator<\/span><\/span><\/span><\/b>
<\/span><\/p>Reports to:<\/span><\/span><\/b> Program Director<\/span><\/span>
<\/span><\/p>Department:<\/span><\/span><\/b> Regional<\/span><\/span>
<\/span><\/p>Location:<\/span><\/span><\/b> Colfax, IA<\/span>
<\/span> <\/span>Hours:<\/span><\/b> Full\-time, Salaried (40 hrs/week)<\/span><\/span><\/p>
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<\/span><\/div>Position Summary<\/span><\/span><\/span><\/b>
<\/span><\/p>Program Staff serve on the front lines of ministry \- overseeing daily\nstudent life, modeling Christ\-centered living, and helping guide students\nthrough growth and transformation.<\/span><\/span>
<\/span><\/p>The Intake Coordinator leads all aspects of the admissions process,\nserving as the primary point of contact for prospective students and their\nfamilies. This role ensures a clear, organized, and compassionate intake\nexperience while helping identify candidates who are ready to engage in the\nprogram.<\/span><\/span>
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<\/span><\/div>Key Responsibilities<\/span><\/span><\/span><\/b>
<\/span><\/p>Intake Coordination<\/span><\/span><\/span><\/b>
<\/span><\/p>- Serve as the primary contact for\n individuals inquiring about the program<\/span><\/span>
<\/span><\/li>- Clearly communicate program\n expectations, requirements, and next steps<\/span><\/span>
<\/span><\/li>- Follow up with applicants and\n conduct interviews to assess readiness<\/span><\/span>
<\/span><\/li>- Coordinate intake with families,\n medical providers, and legal contacts as needed<\/span><\/span>
<\/span><\/li>- Facilitate orientation for all\n incoming students<\/span><\/span>
<\/span><\/li>- Maintain accurate and up\-to\-date\n records (paper and digital) throughout the intake process<\/span><\/span>
<\/span><\/li>- Communicate intake details to\n staff and transition records to active student files<\/span><\/span>
<\/span><\/li>- Build and maintain relationships\n with referral partners (jails, prisons, shelters, and social service\n agencies)<\/span><\/span>
<\/span><\/li><\/ul>
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<\/span><\/div>Student Ministry<\/span><\/span><\/span><\/b>
<\/span><\/p>- Provide direct support,\n mentorship, and accountability to students<\/span><\/span>
<\/span><\/li>- Oversee daily schedules,\n activities, and responsibilities of the student body<\/span><\/span>
<\/span><\/li>- Carry out individualized action\n plans under the direction of the Program Director<\/span><\/span>
<\/span><\/li>- Perform roll calls and ensure\n student participation in assigned activities<\/span><\/span>
<\/span><\/li>- Transport students to\n appointments as needed<\/span><\/span>
<\/span><\/li>- Lead student work crews on and\n off campus<\/span><\/span>
<\/span><\/li>- Serve as a consistent and\n positive example of spiritual growth<\/span><\/span>
<\/span><\/li><\/ul>
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<\/span><\/div>Administrative Responsibilities<\/span><\/span><\/span><\/b>
<\/span><\/p>- Maintain organized and compliant\n student records in line with accreditation standards<\/span><\/span>
<\/span><\/li>- Assist with phone coverage and\n communication as needed<\/span><\/span>
<\/span><\/li>- Support ongoing process\n improvement for efficiency and effectiveness<\/span><\/span>
<\/span><\/li>- Participate in weekly staff\n meetings<\/span><\/span>
<\/span><\/li>- Respond to student needs\n including med calls, communication, and daily support<\/span><\/span>
<\/span><\/li>- Complete additional\n administrative tasks as assigned<\/span><\/span>
<\/span><\/li><\/ul>
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<\/span><\/div>Culture & Leadership<\/span><\/span><\/span><\/b>
<\/span><\/p>- Uphold and model the mission,\n values, and culture of the ministry<\/span><\/span>
<\/span><\/li>- Lead by example in spiritual\n life, relationships, stewardship, and time management<\/span><\/span>
<\/span><\/li>- Help create an environment that\n promotes growth, accountability, and transformation<\/span><\/span>
<\/span><\/li><\/ul>
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<\/span><\/div>Financial & Facility Support<\/span><\/span><\/span><\/b>
<\/span><\/p>- Track and record student finances\n according to policy<\/span><\/span>
<\/span><\/li>- Assist with maintaining campus\n facilities, ensuring safety and appearance standards are met<\/span><\/span>
<\/span><\/li><\/ul>
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Requirements<\/h3>
Qualifications<\/span><\/span><\/span><\/b>
<\/p>Education:<\/span><\/span><\/b> High school diploma or equivalent required<\/span><\/span>
<\/p>Experience & Skills:<\/span><\/span><\/b>
<\/p>- Strong communication and\n interpersonal skills<\/span><\/span>
<\/li>- Organized and detail\-oriented<\/span><\/span>
<\/li>- Ability to manage multiple\n responsibilities in a structured environment<\/span><\/span>
<\/li>- Proficient in Microsoft Office\n and general computer systems<\/span><\/span>
<\/li>- Self\-motivated, dependable, and\n adaptable<\/span><\/span>
<\/li>- Team\-oriented with a positive,\n teachable attitude<\/span><\/span>
