Intern
About Toll Group
At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post — www.tollgroup.com
Key Responsibilities
Data Entry & System Update
- Enter shipment details into the operating system (e.g. CargoWise/CW1).
- Update import shipment information such as ETA, vessel details, container numbers, and customer references.
- Ensure all shipment data is accurately captured in the system.
- Maintain proper file naming and document uploading in shared folders/system.
Documentation Support
- Assist in checking completeness of shipping documents: Invoice Packing List Bill of Lading (BL) Arrival Notice Permit documents
- Verify document information against system records.
- Support document scanning, filing, and archiving.
Customs & Import Coordination Support
- Assist the customs team in preparing data required for declaration.
- Update customs clearance status in the system.
- Support follow-up on missing documents from customers or agents.
- Assist in monitoring shipment milestone updates.
Administrative Support
- Prepare simple reports and data trackers.
- Support email coordination for shipment status updates.
- Organize and maintain shipment records.
- Perform ad-hoc administrative tasks assigned by supervisors.
Requirements
- Diploma/Degree in Logistics, Business Administration, Supply Chain, or related field.
- Basic computer literacy and Microsoft Excel skills.
- Good attention to detail and accuracy.
- Able to handle repetitive and administrative tasks efficiently.
- Willing to learn and work in a fast-paced environment.
Preferred Skills
- Data entry accuracy
- Time management
- Basic communication skills
- Team collaboration
- Organized and detail-oriented mindset
Internship Duration
- Preferred internship duration: 6 months.
What moves you?
At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.
Are you excited about this role but are concerned you don’t meet all the requirements? If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll, we value a diverse, inclusive and authentic workplace, so if you’re interested in this role but your past experience doesn’t align perfectly then please talk to us – you may be just the right candidate for this or other roles we have coming up.
At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.
To find out more about us visit www.careers.tollgroup.com
You must be entitled to work in Malaysia and be prepared to undertake pre-employment checks including a criminal history check and medical.