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Alliance of Bioversity International and CIAT

Internal Call - (RFP301272) - Assistant I (Project Financial Analysis and Support - PLANS)

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The Organization <\/b>
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The International Center for Tropical Agriculture (CIAT) is part of the Alliance of Bioversity International and
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CIAT. CIAT delivers research\-based solutions that harness agricultural biodiversity and sustainably transform
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food systems to improve people\u2019s lives. CIAT solutions address the global crisis of malnutrition, climate
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change, biodiversity loss, and environmental degradation.<\/span><\/span>
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CIAT works with local, national and multinational partners across Latin America and the Caribbean, Asia and
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Africa, and with the public and private sectors. CIAT is part of CGIAR, a global research partnership for a food\-
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secure future, dedicated to transforming food, land and water systems in a climate crisis.
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About the position<\/b>
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PLANS unit is looking for an Assistant I to provide operational financial support in relation to the projects that
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are being developed by the Alliance Research Areas and Programs. This involves the provision of assistance
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to budgetary analysis and financial support as project activities are being carried out (coordinating opening
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of a BUS\u2019s, coordinating uploading budgetary information and necessary adjustments). Deliver information
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to prepare financial reports for projects and handle projects information requirements from donors. Execute
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and complete transactions consistent with established rules and procedures.<\/span><\/span>
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Key duties and responsibilities<\/b><\/span><\/span><\/span><\/span><\/span>
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  • Assist the PLANS Office with financial management of grants.<\/span><\/span><\/span><\/span><\/span><\/span>
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    • Prepare cost transfer request for review and approval;<\/span><\/span><\/span>
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    • Support the review of PCA setup inconsistencies using the newly available Power BI (PBI) tool
      and alert the PLANS portfolio support staff accordingly to facilitate the necessary adjustments;<\/span><\/span><\/span><\/li>
    • Collect data and documentation to support the preparation of the financial reports for donors to ensure reconciliation with the accounting records;<\/span><\/span><\/span>
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    • Raise requisitions and RFP\u2019s in the ERP Partner module for sub\-agreement creation;<\/span><\/span><\/span>
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    • Prepare supporting documentation for financial report submissions and audits;<\/span><\/span><\/span>
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    • Execute the activities related to the signature process of financial reports, once all requirements are fulfilled.<\/span><\/span><\/span>
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    • Assist the PLANS Office with partner financial reporting and clearance processes.<\/span><\/span>
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      • Review the partner financial reports and ensure that the financial reporting checklist is complete; detect and report issues;<\/span><\/span>
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      • Review the transaction list provided by the partner and ensure it matches with the financial report.<\/span><\/span>
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      • Review supporting evidence provided by the partner and take the necessary actions as needed.<\/span><\/span>
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      • Assist the PLANS Office with grant opening and data management in our Enterprise Resource Planning (ERP) system.<\/span><\/span>
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        • Prepare the grant opening template for the Enterprise Resource Planning (ERP) system opening process and ensure institutional costs tab in the ERP project MasterFile is accurately populated;<\/span><\/span>
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        • Prepare budget uploads in a timely manner to ensure budgets in the Enterprise Resource Planning (ERP) system are up to date;<\/span><\/span>
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        • Other support tasks as required from the PLANS unit.
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          Requirements<\/h3>
          Required qualifications and experience <\/b>
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          \u2022 Technology career or equivalent in a relevant field (e.g. economics, accounting, finance, and<\/span>
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          related fields);<\/span>
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          \u2022 At least one (1) year of relevant work experience in finance units in process\-oriented /transactional<\/span>
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          activities;<\/span>
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          \u2022 Knowledge of or experience with financial management software;<\/span>
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          \u2022 Work experience in an international environment.<\/span><\/span>
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          \u200b<\/span>
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          Skills and competencies<\/b><\/span>
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          \u2022 Proficiency in relevant software packages (Microsoft Office Suite);<\/span>
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          \u2022 Good level of English language, both written and spoken;<\/span>
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          \u2022 Solid interpersonal, communications and teamwork skills; courtesy and tact, and the ability to<\/span>
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          establish and maintain effective working relationships with people of different cultural and national<\/span>
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          backgrounds; <\/span>
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          \u2022 Well\-developed skills in personal organization, filing and priority setting, problem solving and<\/span>
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          accuracy; <\/span>
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          \u2022 Strong client orientation and service approach;<\/span>
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          \u2022 Sound judgment and initiative; ability to work independently within the assigned area.<\/span><\/span>
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          Benefits<\/h3>
          Terms of employment<\/b>
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          This position is a national<\/b> <\/i>recruited position based in <\/b><\/i>Hanoi, Vietnam<\/b><\/i>. The initial contract will be for 1 year,<\/b><\/i>
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          subject to a probation period of 2 <\/i>months, and is renewable depending on performance and availability of
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          resources. <\/span><\/span>
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          This position is graded at BG4 level, with a minimum basic salary of VND 17,064,154<\/b><\/i> in a scale of BG01 to
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          BG14 (BG14 being the highest level according to the CIAT job classification framework policy). We offer a
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          competitive salary and excellent benefits including but not limited to monthly allowances, insurance,
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          retirement plan, staff training and development, paid time off and flexible working arrangements.<\/span><\/span>
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          CIAT is committed to fair, safe, and inclusive workplaces. We believe that diversity powers our innovation,
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          contributes to our excellence, and is critical for our mission. Recruiting and mentoring staff to create an
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          inclusive organization that reflects our global character is a priority. We encourage applicants from all
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          cultures, races, colors, religions, sexes, national or regional origins, ages, disability statuses, sexual
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          orientations, marital status, and gender identities. Female candidates are strongly encouraged to apply.<\/span><\/span>
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          Applications <\/b>
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          Applicants are invited to visit <\/span><\/span>https://alliancebioversityciat.org/careers<\/span><\/span><\/a> to get full details of the position and
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          to submit their applications. Applications MUST include reference number (RFP301272) \u2013 Assistant I \- PLANS<\/i>
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          as the position applied for. Cover letter and CV should be saved as one document using the candidate\u2019s last
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          name, first name for ease of sorting (Cover letter should illustrate your motivation to apply and suitability for
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          the above position against the listed qualifications and work responsibilities. Detailed curriculum vitae should
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          include the names and email addresses of three professional referees who are knowledgeable about your
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          skills and professional abilities). CIAT collects and processes personal data in accordance with applicable data
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          protection laws.<\/span><\/span>
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          \u200bApplications closing date: 5 July<\/b> 2026<\/b> <\/span>
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          Only short\-listed candidates will be contacted.<\/span>
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          We invite you to learn more about us at: <\/span>
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          http://alliancebioversityciat.org<\/span><\/span><\/a>
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