Jr. Project Coordinator (Onsite 2x/week)

The <\/span><\/span><\/span><\/span>Project Coordinator<\/span><\/span><\/span><\/b> <\/span>role <\/span>is designed for a detail\-oriented project support professional focused strictly on coordination, documentation, and execution support. The successful candidate will <\/span>assist <\/span>project leadership by scheduling meetings, capturing <\/span>accurate <\/span>minutes, and <\/span>maintaining <\/span>organized project artifacts. The <\/span>project coordinator will be focused <\/span>heavily on clear communication, reliability, and strict adherence to <\/span>established <\/span>project standards.<\/span> <\/span><\/span><\/span>
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Key Responsibilities:<\/span><\/span><\/span><\/b> <\/span><\/span><\/span>
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Meeting & Communication Support<\/span><\/span><\/span><\/i> <\/span><\/span><\/span>
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Schedule and manage project meetings using Microsoft Outlook, including sending invitations, handling updates, and managing cancellations.<\/span> <\/span><\/span><\/span>
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Create and distribute meeting agendas in advance of scheduled sessions.<\/span> <\/span><\/span><\/span>
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Capture <\/span>accurate <\/span>meeting minutes, explicitly detailing decisions, action items, task owners, and due dates.<\/span> <\/span><\/span><\/span>
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Maintain and track all action items <\/span><\/span>through to<\/span> <\/span>closure.<\/span><\/span><\/span><\/i> <\/span><\/span><\/span>
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Documentation & Organization<\/span><\/span><\/span><\/i> <\/span><\/span><\/span>
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Organize and proactively <\/span>maintain <\/span>project documentation in designated repositories.<\/span> <\/span><\/span><\/span>
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Ensure all meeting artifacts (minutes, agendas, action items) are <\/span>accurate, complete, and consistently formatted.<\/span> <\/span><\/span><\/span>
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Strictly follow established project documentation standards and templates.<\/span> <\/span><\/span><\/span>
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Administrative Tool Management<\/span><\/span><\/span><\/i> <\/span><\/span><\/span>
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Log and update action items, tasks, or work items within Azure DevOps (ADO) as directed by project leadership.<\/span> <\/span><\/span><\/span>
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Key Deliverables<\/span><\/span><\/span><\/i> <\/span><\/span><\/span>
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Accurate and consistently formatted meeting agendas distributed prior to meetings.<\/span> <\/span><\/span><\/span>
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Detailed meeting minutes published shortly after meetings conclude.<\/span> <\/span><\/span><\/span>
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Up\-to\-date action item trackers and logged ADO work items.<\/span> <\/span><\/span><\/span>
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Organized and securely maintained project documentation.<\/span> <\/span><\/span><\/span>
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Requirements<\/h3>
Strong attention to detail with a proven ability to ensure accuracy and follow\-through on assigned tasks.<\/span> <\/span><\/span><\/span>
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Demonstrated ability to manage multiple administrative tasks and deadlines simultaneously.<\/span><\/span><\/span><\/span> <\/span><\/span><\/span>
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Clear, professional written communication skills for producing project artifacts and correspondence.<\/span><\/span><\/span><\/span> <\/span><\/span><\/span>
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Reliable, highly organized, and responsive to project team needs.<\/span><\/span><\/span><\/span> <\/span><\/span><\/span>
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Ability to strictly follow instructions, guidelines, and standard operating processes.<\/span><\/span><\/span><\/span> <\/span><\/span><\/span>
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Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) for scheduling, documentation, and coordination activities.<\/span><\/span><\/span><\/span> <\/span><\/span><\/span>
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Azure DevOps (ADO) for logging and tracking project action items and tasks.<\/span><\/span><\/span><\/span> <\/span><\/span><\/span>
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Work Location<\/span><\/span><\/span><\/b><\/span> <\/span><\/span><\/span>
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Harrisburg<\/span>. Hybrid<\/span>. <\/span><\/span>2\-3 days onsite, parking will be reimbursed.<\/span><\/span><\/span><\/span> <\/span><\/span><\/span>
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Benefits<\/h3>
Experience a workplace where people are the X\-Factor! At\nInfo\-Matrix, we believe our greatest strength is our team\u2014a diverse group of\npassionate professionals united by a drive to solve real\-world business\nchallenges through innovative technology solutions. Our culture is built on\nintegrity, teamwork, and a commitment to excellence, fostering an environment\nwhere every voice is valued and every contribution matters!<\/span><\/span>
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Comprehensive Benefits\nOffered by Info\-Matrix<\/span><\/span><\/b>
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Health & Wellness<\/span><\/span><\/b>: Customized Medical,\n Dental, and Vision Plans<\/span><\/span>
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Paid Time Off<\/span><\/span><\/b>: Generous PTO &\n 11 paid holidays<\/span><\/span>
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Info\-Matrix Paid Coverage<\/span><\/span><\/b>: Short\-term and\n long\-term disability, life insurance, and AD&D insurance.<\/span><\/span>
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Retirement Savings Offering<\/span><\/span><\/b>: 401(k) plan with\n company match<\/span><\/span>
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