Legal Secretary (Banking & Finance)

The Company

Our client is a globally established international law firm.

The role

They are seeking a proactive and detail-oriented Legal Secretary to join our Banking & Finance practice within a private law firm. This role is responsible for providing high-quality secretarial and administrative support to Partners and Associates, enabling fee-earners to focus on delivering exceptional legal services to clients while ensuring the smooth day-to-day operations of the practice group.

Administrative support

• Prepare, format, amend and proofread legal documents, correspondence, agreements and presentations
• Manage document versions and ensure accuracy and consistency in formatting
• Handle printing, scanning, binding and filing of legal documentation

File Management

• Open, maintain and close client files in accordance with firm procedures
• Organise and manage physical and electronic filing systems efficiently
• Ensure documents and records are properly maintained and updated

Billing & Administrative Support

• Prepare bills, invoices and assist with billing-related matters
• Coordinate claims submissions and follow up where necessary
• Conduct ACRA searches and assist with corporate information retrieval
• Update and maintain client contact information in InterAction
• Coordinate conflict checks in compliance with firm policies and procedures

Diary & Travel Management

• Manage calendars, schedule meetings and coordinate appointments for fee-earners
• Arrange travel bookings, accommodation and itineraries where required
• Coordinate meeting logistics including conference room bookings and refreshments

General Support

• Liaise professionally with clients, external parties and internal stakeholders
• Provide administrative support to the Banking & Finance team on day-to-day matters
• Assist with ad hoc assignments and projects as assigned by fee-earners

The Next Step

Interested candidates may submit their resumes via this portal or email their CVs (in Word format) to evan.lim@chaptrconsulting.com.
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