Logistics Admin

Position: Logistics Admin

Department: Logistics

The Logistics Admin is responsible for theday-to-day coordination of vehicle movements, update driver assignments, andjob scheduling. This role ensures timely service delivery by monitoringreal-time fleet activity, responding to delays or incidents, and optimizingroutes for fuel efficiency and productivity.

Key Responsibilities:

1. Fleet & Route Coordination

· Account for all outgoing Invoice/DO.

· Update daily fleet movements and job assignmentsbased on customer delivery requests.

· Allocate vehicles and drivers according tooperational requirements and job urgency.

2. Real-Time Monitoring & Issue Resolution · Monitorjob progress and vehicle locations via GPS tracking systems.

· Proactively adjust route plans to minimizedelays caused by traffic, breakdowns, or incidents.

· Respond to on-road issues by communicatingdirectly with drivers to relay job instructions or schedule changes.

· Liaise with drivers, customer service teams, andoperations staff to ensure seamless execution.

3. Compliance & Safety

· Maintain driver records, including licenses,medical cards, and training certifications.

· Support compliance with safety, traffic, andoperational procedures.

· Report incidents, hazards, and accidents; assistwith investigations as needed.

4. Documentation & Cost Control

· Maintain accurate records of trips, jobs, andvehicle utilization.

· Update job sheets promptly based ondriver-submitted photo evidence of job progress or completion.

· Log additional costs incurred during jobexecution, such as tolls, permits, or special handling charges.

· Monitor fuel consumption, speeding, braking, andother vehicle performance metrics.

5. Vendor & System Management

· Process and handle documents through portsystems (e.g., PSA Portnet) where applicable.

· Serve as primary user of the TransportManagement System for fleet operations.

· Coordinate with maintenance teams to ensurevehicles are serviced and inspection-ready.

Job Requirements:

· Minimum GCE ‘O’ Levels or Diploma in Logisticsor related field

· At least 1–3 years of experience in logistics,fleet coordination, transport planning operations

· Experience in fast-paced, time-sensitiveoperations environments is highly desirable

· Proactive and able to prioritise tasks based onoperational urgency

· Strong attention to detail, particularly indocumentation and job tracking

· Able to work under pressure in real-timeoperational settings

· Proficient in Microsoft Excel for tracking,reporting, data management

Working Hours:

• 7am to 4pm (Monday to Friday)
• 7am to 12noon (Alternate Saturday)

Work Location: 5 Jalan Tepong, Singapore 619325