Logistics Assistant (1 year-Contract)

Responsibilities

1. Shipment Coordination

• Arrange and track domestic and international shipments
• Coordinate with freight forwarders, carriers, and warehouses
• Prepare shipping documentation (invoices, packing lists, bills of lading)

2. Communication &Coordination

• Liaise with suppliers and transport companies
• Liaise with internal departments (e.g. warehouse, purchasing and finance)
• Support communication with logistics service providers
• Respond to basic internal customer or supplier inquiries
• Resolve basic operational issues and escalate when needed

3. Order & System Processing

• Update shipment status and delivery schedules
• Monitor order fulfilment progress and flag delays

4. Documentation Management

• Prepare and process shipping documents such as delivery orders, packing lists and bill of lading / airway bills
• Ensure all records are accurate and properly filed and audit ready
• Assist with audit and compliance documentation

5. Administrative Support

• Maintain and update logistics records, files, and databases
• Maintain proper documentation for regulatory and company compliance
• Support import/export paperwork (if applicable)
• Handle data entry in ERP systems (e.g., Dynamics, LFS)
• Support logistics team with general clerical duties

Requirements

• Minimum O levels
• At least one (1) year logistics admin related experience
• Good interpersonal skills and communication skills (written & verbal) in English and Chinese (for communication with Mandarin-speaking vendors)
• Proficient in Microsoft office program (e.g. Excel/Word)
• Able to work in a fast-paced environment
• Meticulous and keen to learn
• Able to work independently and isa good team player