Manager, Business Operations

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Job Title:

Manager, Business Operations

Department:

Arts and Sciences | College Administration Finance

The Business Operations Manager is responsible for the cross-functional management and administration of resources for the Department of Microbiology, the Center for Life Sciences Education (CLSE), and the support of the Life Sciences Consortium (LSC), including but not limited to finance, processes and operations, human capital, facilities, systems, and communication. Business Operations Managers gather and analyze data to monitor and improve performance and reinforce strategic decision-making. They are responsible for aligning the strategy with business resources. They manage relationships within the organizations and, at times, relationships with peer institutions or community organizations.

This role manages business operations and provides expertise in financial reporting, budgeting, expense control, and revenue enhancement. The Manager reports to the Director of Business Operations, with a dotted-line relationship supporting the Department Chair and Center Director by ensuring sound financial management through effective budgeting and forecasting, as well as conducting regular financial reporting and analysis. Responsibilities include tracking financial commitments, managing fiscal processing (including procurement and travel), and completing monthly reconciliations of HR and fiscal transactions. The Manager will oversee the Department and Center Financial Year End process for their respective units. They collaborate with HR to address staffing needs, oversee onboarding for new hires, and ensure an appropriate number of Lecturers and Graduate Associates are hired each semester.

The Manager serves as the Cost Center Manager (CCM), advising faculty, staff, and students on operational & financial policies and procedures, and ensuring the reconciliation of departmental, center, and consortium ledgers. The Manager will serve as a back-up CCM to other Life Sciences Departments and/or Centers counterparts and will assist the Director of Business Operations with short-term interim backup support if related vacancies arise within the College. They implement university operational & financial policies while integrating College, Department, & Center policy and procedures appropriately, approve transactions, and serve as a liaison for external grants with the Office of Sponsored Programs (OSP), contract liaison with the Office of Legal Affairs (OLA), managing budget preparation and account maintenance.

As an administrative leader, the Business Operations Manager resolves operational and financial issues, supervises department and center staff supporting functions including financial operations, office administration, and academic program services, and sets performance goals and benchmarks to promote growth and efficiency within the department and center. The Manager will assist the Director of Business Operations in building collaborative, high-performing teams across the LSC and within the Department and Center.

Additionally, the Manager assists with overseeing the administrative portions of the Departmental and Center annual P&T process and provides guidance throughout the academic year of the Microbiology curriculum scheduling process in collaboration with the Vice Chair of Undergraduate Studies; the Manager will provide guidance and input over Biology curriculum staffing impacts to the Center Director. This position regularly collaborates with life sciences managers and may serve as a resource for other managers within the College. Under the direction of the Director of Business Operations, the Manager will participate in assisting with the support and implementation of the Life Sciences Consortium, which will include, but is not limited to such tasks as providing financial back-up cost center manager status for related Life Sciences Units in the College, reviewing related operational processes, collecting and analyzing data, and/or reviewing organizational design.

Required Qualifications: Bachelor's Level Degree or equivalent combination of education and experience; minimum of 5 years of relevant business operations experience. Considerable experience using in MS Excel. Supervisory experience required.

Desired Qualifications: Proficiency with Workday; experience with long-term operational strategic planning; experience in managing budgets, financial reconciliation, advising leaders on operations, and financial decision-making; 8 or more years of relevant operations experience desired; Supervisory experience of 2 or more employees is preferred.

Additional Information:

The College of the Arts and Sciences Office of Finance is seeking a Manager, Business Operations. The College of Arts and Sciences is the largest college and the academic heart of the university. The College hosts 81 majors. With 38 departments, 20+ world-class research centers, and more than 2,000 faculty and staff members, students have the unique opportunity to study with the best artists, scholars, and scientists in their field.

The pay range for this job profile is $88,300 - $115,350. The offer for this position will fall within this range based on internal equity, unit's available budget, and the candidate's qualifications.

Location:

Biological Sciences Building (0276)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

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