Manager, Facilities and Safety

Job Summary

The Facilities Manager is responsible for the overall management, maintenance, safety, functionality, and regulatory compliance of all facilities operated by the orthopaedic practice, including physician offices, ambulatory clinics, imaging locations, physical therapy sites, administrative offices, and any owned or leased properties. This role oversees day-to-day facility operations across multiple locations and ensures a safe, efficient, patient-centered environment that supports clinical excellence and operational performance.

The Facilities Manager serves as the primary liaison for landlords, contractors, vendors, and internal leadership regarding facility-related matters and capital projects.

Duties and Responsibilities

Facilities Operations & Maintenance

Oversee maintenance and repair activities for all practice locations, including HVAC, plumbing, electrical, lighting, roofing, security systems, elevators, generators, and building infrastructure.
Develop and implement preventive maintenance programs to minimize downtime and extend asset life.
Coordinate emergency repairs and after-hours facility response when needed.
Conduct regular facility inspections to ensure cleanliness, functionality, safety, and compliance.
Maintain facility documentation, warranties, service contracts, and maintenance records.

Multi-Site Property Management

Manage both owned and leased properties across multiple locations.
Serve as primary contact with landlords, property managers, and building engineers for leased spaces.
Monitor lease obligations related to maintenance, repairs, utilities, tenant improvements, and compliance.
Coordinate office relocations, expansions, renovations, and space planning projects.
Support due diligence activities related to acquisitions, new site development, and facility transitions.

Regulatory Compliance & Safety

Ensure compliance with OSHA, ADA, fire/life safety codes, infection control standards, and healthcare facility regulations.
Coordinate environmental and workplace safety programs across all sites.
Lead facility readiness efforts for accreditation and regulatory inspections.
Maintain emergency preparedness plans, evacuation procedures, and business continuity support.
Partner with clinical leadership to ensure patient care environments meet operational and safety standards.

Vendor & Contractor Management

Source, negotiate, and manage relationships with contractors, service providers, and facility vendors.
Oversee vendor performance, contract compliance, insurance requirements, and service quality.
Obtain competitive bids for repairs, maintenance, and capital projects.
Approve and monitor work performed to ensure timely completion and budget adherence.

Capital Projects & Construction

Manage facility improvement projects, renovations, and equipment installations from planning through completion.
Coordinate architects, engineers, contractors, IT, and clinical operations during project implementation.
Track project schedules, budgets, permits, and inspections.
Ensure minimal disruption to patient care and clinic operations during construction activities.

Budgeting & Financial Oversight

Develop and manage annual facilities operating and capital budgets.
Monitor expenses related to maintenance, utilities, repairs, and capital improvements.
Identify opportunities for cost savings, energy efficiency, and operational improvements.
Review and approve facility invoices and service agreements.

Security & Operational Support

Oversee building access systems, alarms, surveillance, and physical security measures.
Coordinate furniture, signage, storage, and office setup needs.
Support disaster recovery and operational continuity initiatives.
Collaborate with IT and clinical departments regarding infrastructure requirements for medical equipment and technology.
Perform any other duties assigned
Demonstrate our Core Values of being Patient Centered, Team Focused, Service Driven, Accountable, and Innovative every day
May require travel to other locations