Marketing Assistant

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Marketing Assistant based in Mexico.

Join a high-performance, operations-driven marketing environment where precision, organization, and execution are at the heart of everything. In this role, you will act as a critical support pillar for senior marketing leadership, ensuring that campaigns, events, budgets, and logistics run seamlessly across multiple initiatives. You will manage both strategic coordination and hands-on execution, from financial tracking and vendor management to event production and inventory oversight. The position requires someone who thrives in structured yet fast-moving environments and takes full ownership of operational details. You will work closely with executive leadership, acting as a key enabler who removes friction and keeps priorities moving forward. This is a fully remote LATAM-based role with occasional travel for on-site events in the United States.

• Support senior marketing leadership directly by coordinating priorities, tracking action items, preparing briefing materials, and ensuring follow-through on key deliverables.
• Manage marketing budgets, including invoice collection, expense reconciliation, GL coding, and monthly spend tracking against approved allocations.
• Oversee financial operations such as vendor payments, SaaS billing audits, receipts processing, and contract documentation using tools like Docusign and expense platforms.
• Coordinate end-to-end event and conference execution, including venues, catering, AV setup, booth logistics, travel arrangements, and on-site support.
• Manage procurement, inventory, printing, and fulfillment of marketing materials such as branded items, books, and event collateral with full tracking and delivery oversight.
• Maintain operational systems including CRM updates, spreadsheet tracking, scheduling coordination, and internal access requests across tools and teams.
• Support shipping and logistics for marketing assets, ensuring timely delivery, setup, and breakdown for events and campaigns.
• Collaborate with cross-functional teams to ensure operational alignment and smooth execution of marketing initiatives.

Requirements

• 5+ years of experience in marketing operations, executive support, event coordination, or high-responsibility administrative roles involving budgets and logistics.
• Strong experience managing events, conferences, or field marketing activities end-to-end, including vendor coordination and on-site execution.
• Solid understanding of financial operations such as invoice processing, expense tracking, GL coding, and budget vs. actual reporting.
• Advanced proficiency in Google Workspace, spreadsheets, and operational tools; familiarity with SaaS billing systems and workflow automation tools.
• Experience managing procurement, print production, inventory tracking, and logistics for marketing or business operations.
• Highly organized, detail-oriented, and capable of managing multiple priorities under tight deadlines without losing accuracy.
• Strong ownership mindset with the ability to anticipate needs, solve problems proactively, and operate independently.
• Fluent English communication skills (written and spoken) with strong attention to detail in professional correspondence.
• Comfort working in a remote environment with occasional international travel (up to 4 trips per year to the United States).
• Experience using or building AI-assisted workflows or automation tools is a strong advantage.

Benefits

• Competitive monthly compensation of USD $2,500.
• Fully remote role based in Latin America.
• Exposure to high-impact marketing operations and executive-level decision-making.
• Opportunity to manage end-to-end events and large-scale operational projects.
• International work environment with occasional travel to the United States.
• Hands-on experience with advanced operational tools, systems, and automation workflows.
• High level of ownership and autonomy in a critical operational role.
• Opportunity to develop expertise in marketing operations, finance coordination, and systems optimization.

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Why Apply Through Jobgether?

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