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citicclsa

Office Assistant, Administration

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Key Areas of Responsibilities

  • Collect and deliver documents, packages and other items between offices and departments travelling by foot or public conveyance

  • Sort items to be delivered according to the delivery route

  • Plan and follow the most efficient routes for delivering goods

  • Data entry on incoming and outgoing postage / courier items

  • Sort and distribute incoming mail to departments

  • Collect, seal and stamp outgoing mail and deliver mail to the Post Office daily

  • Special duty / ad-hoc logistic tasks during Forum or office event

  • Perform bank-in duties

  • Collect / deliver physical shares to / from CCASS & Computershare

  • Scan Account Opening Document to DMS

  • Operate office equipment and facilities, i.e. photocopying, binding

  • Miscellaneous work, i.e. duplicate keys, conduct monthly water testing, conduct quarterly temperature reading

  • Assist with relocation project, i.e. move of personal belongings / furniture, clean up, etc

  • Daily meeting room set up & reinstating

  • Assist with packing / logistics of year calendar / Fung Shui book / plush toy / CLSA shop order

  • Regular monitoring on office supplies and place order when necessary, i.e. printing paper, paper towel, tissue paper, liquid soap, alcohol, etc

  • Regular sanitization of public area, refill of hand sanitizers

Requirements

  • Minimum 1 year of relevant experience

  • Secondary school or above

  • Assigned job to be completed successfully on time

  • Learn to prioritize routine tasks and ad-hoc job assignment

  • Maintain effective communication with team members & co-workers to create better relationships and improves productivity to the team

  • Learning new skills or improve existing ones in order to adapt to the changing work environment

  • Learn effective computer skills on data processing & OA system

  • Provide friendly and efficient services to internal / external parties

  • Proficiency in Cantonese or Mandarin is preferred

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