Office Engineer

This Opportunity

WSP is seeking an Office Engineer to join our Construction Management team. This position is for full-time in-person, on-site at our Long Bridge Replacement Project spanning Alexandria, VA to D.C. Locations may include either.

Your Impact

• Project leadership support, to Program Manager, Senior Office Manager, Area Construction Managers and Engineers
• Manage the project office schedule; synchronize and deconflict project calendars across construction packages and ensure appropriate representation for project staff
• Ensure conference room and facilities are scheduled and fully functional
• Ensure meetings and materials are prepared and presented with enough lead time to accommodate modifications and changes
• Ensure key client and project staff attendees are scheduled and available
• Assist the project team with schedule coordination and outlook invitations
• Assist client and Joint Venture project management with the preparation of correspondence and internal and external presentations and products
• On-boarding of personnel
• Monitor and track all required training for team members
• Ensure proper on/off-boarding support for all team members (Emails, file access, project orientation, etc.)
• Assist with tracking any training and support requirement for project personnel
• Facility Management
• Maintain building and parking passes
• Maintain seating and office plan for office space designation
• Interface with client IT staff and others as necessary
• Maintain schedule, appearance and functionality of conference rooms
• Liaison to the building management company as appropriate
• Provide important building information to the project team.
• Order office supplies and maintain inventory
• Equipment and PPE
• Maintain equipment-IT or support equipment for field
• Ensure proper vehicle and support equipment for project leadership
• Coordinate for PPE issue-standardize for all team members
• Guest and visitor support
• Ensure guests are greeted and supported
• Schedule and coordinate meeting and briefing materials for client as necessary
• Coordinate visitors to the office and the construction site (in coordination with the CM team)
• Ensure all logistics are in-place to support office visitors and site visitors and tours
• Provide support to senior project staff as required
• Back-up support for Project Control functions:
  • Production manager (submittals, RFIs, project correspondence, document control)
  • Contracts Manager (subcontracts drafting and issue, contract compliance)

Minimum Requirements:

• Bachelor’s degree in Business Management, Construction Management, Project Management or an Engineering field
• 3+ years of experience as a Project Manager, Office Engineer, Office Manager, or Office Administrator.
• Proven track record or experience as an Office Manager/ Office Engineer on large construction projects
• Proficient in the use of business software and applications such as MS Office, Outlook, Excel, PowerPoint
• Demonstrated strong interpersonal skills and organizational/ planning skills in a fast-paced environment
• Excellent time management skills, have the ability to multi-task and prioritize work

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