Office Manager

POSITION DESCRIPTION

In this position, you will work alongside the two founding partners and general managers. The ideal candidate’s main focus will be problem solving various logistical problems for the company, expense tracking, and general office management. While this job centres around the basic office management you will be expected to jump in to assist in several areas. In this busy role, you will sometimes be responsible for managing the planning and production of various projects to ensure they meet creative, sales, timings and budget objectives. This is an opportunity to, learn and grow every day with no ceiling to upward movement within the company.

You’ll be expected to develop great relationships with our clients and networks, building rapport and trust with more and more experience. Your primary focus is providing support for the owners and production team while developing your knowledge to take on greater responsibilities, producing the best work and making sure no deadlines are missed. This position will require weekend work and frequent travel to television broadcast events around Australia and sometimes overseas in the US, Europe and China.

While previous television, broadcast, film or design experience would certainly help it is not completely necessary. We are more interested in a candidate who wants to become part of team and is interested in growing and accepting more responsibility as they learn about the business. We reward based on merit, work ethic and capability. If you prove yourself capable this role can adapt to include more responsibility and plenty of salary growth within the company structure.

ABOUT OUR COMPANY

Girraphic is rapidly becoming recognised as one of the world’s leading providers of broadcast graphics, data integration and virtual implementations. In 2016 alone we have done large scale implementations on five continents in a dozen countries for hundreds of live television events. Over the last 4 years we have assembled a fantastic team of some of the most qualified broadcast professionals from all over the globe to provide our clients with the best service on the market place.

At Girraphic we are firm believers in the power of an idea and providing technical innovation and expertise to help create, explore & bring ideas to life. Specialising in VizRT products and workflows we have over 30 years of industry experience in the conception, production and successful delivery of full turnkey and bespoke on-air graphics solutions across all media platforms. Whatever your requirements, be it sports broadcasting, news and election coverage, social media integration, live outside-broadcasting or in-studio production; Girraphic takes great pride in making sure we deliver above and beyond your expectations, on time – every time. We are constantly looking to improve our clients broadcast experience by working closely with our product vendors’ research, development and support teams. This helps assist us in keeping you at the forefront of the ever-evolving landscape of broadcast.

Our society relies on communication, and ever increasingly the success of a broadcast requires the very best in visual communication. Girraphic can assist you in achieving a visual communication result that surpasses your expectations. Successful graphic design comes from an effective working partnership between the creative team and you, our client. Your input is key to our creative process and with your help we can provide innovative solutions to your communication challenges.

Everything you to know about the business can be found on our website:

www.girraphic.com

REQUIRED SKILLS

GENERAL

Problem solving capability - above all else.

Manage and maintain office schedules, appointments and travel arrangements (Trello and Todoist)

Coordinate meeting and event provisions with clients

Prepare and edit presentations and documents

Bookkeep CEO expenses and file appropriately via Reciept Bank

Coordinate freelance designers and technicians

Book domestic & international travel

Create project expense summaries

Assist equipment tracking and shipments

Restock office supplies

Maintain company website via custom CMS

Maintain social platforms with industry news and project updates – Instagram Twitter, FB (HootSuite)

Advise and identify outstanding invoices and reimbursements

Liaise with internal staff

Interact and build relationships with clients

Maintain creative platforms and subscription billing

Coordinate external suppliers and ad hoc office purchases

Organisational Skills

Project Management Capability

Weekend Work

Travel Flexibility

ADDITIONAL DESIRED SKILLS

1-2 years’ experience in a similar role within the broadcast or media industry

Relevant tertiary qualifications

Moderate knowledge of broadcast terminology

Ability to work autonomously, use initiative and prioritise tasks

Advanced software knowledge of the Microsoft Suite (Word, Excel, PowerPoint)

Experience with the Adobe CC Photoshop, Illustrator and InDesign advantageous but not essential

Sound knowledge of Facebook, Instagram, LinkedIn and Google + marketing

Excellent written and verbal communication skills

An interest in emerging broadcast technologies and trends

Sales Experience

SALARY & COMMISSION

$55,000 AUD/Year

3 Month Probation Period followed by review

Salary reviews every 12 Months

5% Sales Commission Project Profit Margins for Newly Developed Clients and closed business

Applications close on May 1 2017. Interviews begin on May 7 2017.

Please send you cover letter and resume to stephen@girraphic.com