Operations Coordinator

Job Title: Operations Coordinator

Location: Seattle, WA

Direct Supervisor: Operations Director

Work Hours: 20 hours/week, occasional evenings for events, in-office with hybrid possibility

Status: Permanent, part-time hire

Washington Policy Center (WPC) is a nonpartisan, free-market think tank committed to breaking barriers and building futures in Washington state. Through research, outreach, and civic engagement, we equip policymakers, media, business leaders, and citizens with fact-based solutions to the most pressing public policy challenges.

Headquartered in Seattle with satellite offices and full-time staff throughout the state, Washington Policy Center publishes studies, sponsors events and conferences and educates citizens on the vital public policy issues facing our region. Our mission is to improve the lives of Washingtonians by promoting high-quality, non-partisan, evidence-based research to advance policy solutions for a better Washington state.

Broadcast, print and online media throughout Washington and across the nation cover WPC's work regularly and seek out its policy experts for analysis and commentary. In addition, lawmakers routinely invite WPC to testify before legislative committees.

Join us in creating a Washington where everyone can thrive.

The Position

The Operations Coordinator at Washington Policy Center (WPC) plays a pivotal role in advancing our mission by managing the organization’s payables and internal budget reporting. Reporting to the Operations Director, we seek an experienced administrative and bookkeeping professional with a track record in organization and accuracy. The ideal candidate will have expertise in managing accounts payable and receivable, general office management and a genuine interest in the organization’s mission.

Key Responsibilities:

• Recording all accounts payable and related expenses
• Coordinating with our Operations Director to fulfill payments in a timely manner
• Recording all contributions and working with our Development team to ensure our accounting and fundraising databases are reconciled.
• Bank reconciliations for the organization’s operating accounts
• Providing detailed expense reports to department heads on a monthly basis and as needed.
• Collecting and processing all incoming mail from our PO box.
• Streamlining processes to optimize efficiency via new technologies like AI

Key Qualifications:

• Bachelor’s degree in a related field (e.g., nonprofit management, business, accounting, finance).
• Minimum of 5 years of successful bookkeeping experience that demonstrates excellence in keeping accurate records and making timely payments.
• Excellent interpersonal, communication, and negotiation skills.
• Ability to build and maintain strong, sustained external and internal relationships.
• Proficiency in accounting software, preferably QuickBooks Online.
• Intermediate/Advanced Microsoft Excel.
• Experience integrating AI tools such as Chat GPT and Co-Pilot.

Compensation/Details:

• Compensation Range: $26-$32/hour
• Hours: Part-time, 20 hours/week during business office hours (8:30am-5:00pm, Monday-Friday) plus a few opportunities each year for evening/weekend events. This position is non-exempt from overtime.
• Work Location: Seattle office. Our expectation is that this position will work in the office a minimum of three days per week.

Equal employment opportunity is a fundamental principle at Washington Policy Center. We are committed to a work environment in which relationships are characterized by dignity, courtesy, and respect. We are committed to nondiscrimination in all business operations. Every position requires certain physical capabilities. WPC seeks to make reasonable accommodations that enable individuals with disabilities to perform essential duties when possible.

The preceding is not intended to describe in detail the multitude of tasks that may be assigned, but rather to provide a general overview of the expectations and responsibilities of this position. As the nature of business demands change, so may the functions of this position. Additional duties and responsibilities may be assigned.