MCNAUGHTON MCKAY GROUP

Operations Support Coordinator

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McNaughton-McKay Electric Company

Operations Support Coordinator

This position will assist the Sales and Operations personnel to ensure smooth internal operations.

Key Responsibilities:

  • Manage daily office operations and provide administrative support, including front desk reception, answering phones, greeting visitors, and scheduling meetings.
  • Provide administrative support to sales and operational teams by maintaining customer information, updating business systems, and assisting with routine administrative tasks.
  • Maintain and update internal databases, tracking tools, calendars, and reports to ensure accurate and current information.
  • Prepare, distribute, and maintain routine reports, documents and communications to support business operations.
  • Support shipping and logistics activities by preparing documentation, labels, and other materials needed.
  • Create, update, and maintain office signage, communication boards, and other visual displays for employees, customers, vendors, and visitors.
  • Scan, organize, and maintain electronic and physical records to support document retention and operational processes.
  • Prepare and process expense reports and other administrative documentation in accordance with company policies.
  • Coordinate training schedules, meeting calendars, and event logistics, ensuring information is accurate and communicated to appropriate stakeholders.
  • Maintain employee contact and recognition information and assist with employee engagement activities, celebrations, and communications.
  • Ensure conference rooms, meeting spaces, and common areas are organized, stocked, and prepared for meetings, training sessions, and special events.
  • Manage office supplies, breakroom inventory, and other workplace resources, coordinating replenishment as needed.
  • Coordinate catering, refreshments, and hospitality arrangements for meetings, training sessions, and company events.
  • Perform general administrative duties, including printing, mailing, filing, copying, scanning, document preparation, and records management.
  • Support employee recognition and engagement initiatives by coordinating submissions, preparing communications, and assisting with program administration.
  • Provide additional administrative and office support as assigned to ensure efficient day-to-day business operations.
  • Other duties as assigned.

Knowledge/Skills/Abilities:

  • High school diploma or equivalent required.
  • Basic PC skills with MS Office Products.
  • Ability to work with minimal supervision; organizing, prioritizing and completing tasks at own initiative.
  • Proven interpersonal communication skills, both written and oral.