Payroll Administrator

JOB SUMMARY

The Payroll Administrator is responsible for administration of the HRIS and payroll functions including the timely processing and reporting of required pay data and related reports. In support of the Director of Finance, the Payroll Administrator will assist with various financial responsibilities and special projects as assigned.

ESSENTIAL DUTIES

Responsible for the Agency-wide functions of payroll and personnel data management, ensuring the accurate and timely processing of required new hire data, timecards, taxes, benefits, and garnishments.

Reviews, time and attendance coding, wage computations and other related information to detect and reconcile payroll discrepancies.

Process manual checks and distribute/mail timely in accordance with California State Labor Laws. Ensure all employee earnings and deductions are accurate.

Generate reports utilizing the Human Resources Information System (HRIS), ensuring that new hire reports, wage garnishment information, and Economic Development Department verification of earnings and other required reports are filed in an accurate and timely manner.

Monitor timely completion of all personnel documentation based upon regulatory frameworks, including but not limited to California and Federal Labor Laws and Agency policy.

Serve as Payroll Administrator of the HRIS including set up and termination of Users. Ensure maximum confidentiality as allowed by the system set up. Monitor access and report any suspicious activity. Recommend changes to ensure the highest level of security.

Maintain all job positions within HRIS.

Coordinate employment verification to outside agencies.

Daily travel for mailing of payroll checks, termination paperwork, and other certified office mail.

Assist other departments with various payroll and employee reporting requests.

Maintain up-to-date Organizational Charts, monthly.

Regular attendance is required to perform the essential functions of the job.

SECONDARY DUTIES

Maintain driver’s license and vehicle insurance records for all employee drivers.

Communicate with employees about upcoming expiration.

Prepare monthly Health and Welfare Benefits Report for submission to the HR Department.

Prepare payroll reports for our annual financial, 401K and Workers Compensation audits.

Support accounts payable.

Support the Director of Finance and other departments as requested.