Payroll & HR Administration Specialist – EMEA (Iberia Focus)

Payroll & HR Administration Specialist – (Spanish Payroll)

Location: Cluj, Romania

Join Vertiv’s EMEA Payroll team supporting Spain and Portugal. This role manages payroll operations, liaises with external vendors (including ADP), and provides payroll-related HR support.

Key Responsibilities

• Manage end-to-end payroll processes for Spain & Portugal in partnership with external vendors, including ADP
• Act as the main point of contact for ADP, ensuring accurate and timely payroll delivery
• Review and validate payroll outputs (earnings, deductions, taxes, Social Security, benefits) to ensure compliance with local regulations
• Process payroll-related changes such as new hires, terminations, contract updates, absences, and statutory reporting
• Respond to employee payroll queries in Spanish and provide clear guidance on payroll and labour-related topics
• Administer Spain’s Flexible Compensation Plan, including employee enrolment, vendor coordination, and payroll deductions
• Maintain accurate payroll and HR data in internal systems and perform regular quality checks
• Prepare payroll reports and support Finance, audits, and compliance activities
• Contribute to payroll process improvements, system implementations, and standardisation initiatives across EMEA

Key Requirements

• Fluent Spanish (essential) – for employee and vendor communication
• Proven experience in Spanish payroll preferred – including labour law and Social Security
• 2–4 years’ experience in payroll & HR operations (multi-country or shared services preferred)
• Strong attention to detail and analytical skills

Skills & Tools

• Payroll systems, HRIS/HCM platforms, and MS Office
• Ability to interpret and explain payroll and labour regulations

Languages

• Spanish – mandatory
• English – mandatory
• Portuguese – a plus