Procurement Assistant

United Integrated Services (USA) Corp. was founded in Phoenix, Arizona in 2020. UIS is a U.S. subsidiary of United Integrated Services Co., Ltd. (UIS Taiwan) which was founded in Taiwan in 1982. UIS is a multidisciplinary engineering and construction company. We provide fully integrated design-build services to our clients in the high-technology industry for their manufacturing facility needs. Our scope of services includes engineering design, high-tech factory planning, and on-time equipment and material delivery in which clean-room systems, HVAC, electrical systems, and tool hook-up, are all vital parts in need of total coordination.

Summary: We are seeking a motivated and detail-oriented Procurement Assistant to join our team! The ideal candidate will have a basic understanding of supply chain procedures, excellent organizational skills, and the ability to work well in a fast-paced environment.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Assist in the daily activities of the procurement team while maintaining accurate records to ensure continued compliance.
Assist in evaluating suppliers’ quotes and preparing cost analysis reports to support procurement decisions.
Participate in sourcing initiatives.
Participate in contract management and negotiations.
Assist with contract start-up activities, such as timeline and deliverable updates.
Prepare Purchase Orders and ensure timely and accurate processing.
Maintain procurement files and records, including POs, invoices, contracts, etc. Ensure all procurement activities are documented.
Provide administrative support to the procurement team, included scheduling meetings, preparing reports, and handling correspondence.
Other responsibilities as assigned.

Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education/Experience:

High School Diploma/GED or above.
2+ years of experience in an administrative role, procurement related preferred.

Skills and Competencies:

Strong understanding of Supply Chain procedures.
Excellent organizational and time management skills.
High level of attention to detail, and highly organized.
Analytical mindset with a focus on cost-efficiency.
Ability to act with integrity, professionalism, and confidentiality.
Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams).
Ability to use procurement software or an Enterprise Resource Planning system.
Ability to effectively prioritize responsibilities depending on project needs. Ability to effectively present information and respond to questions from groups of managers, and employees.
Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
Ability to work in a construction site environment (trailer office).

Language Proficiency:

Excellent verbal and written communication skills in English.

Nice to have:

Start-up experience.
Verbal communication skills in Mandarin.

Additional Requirements:

Must have and maintain a valid Arizona driver’s license. May be required to travel to other sites within Arizona to perform certain work functions.

Physical Demands & Work Environment

The physical demands described here are representative of those that a candidate must meet to successfully perform the essential functions of this job.

Frequently stand and walk for extended periods throughout the workday.
Frequently lift, carry, push, and pull materials weighing up to 50 pounds, and occasionally lift heavier items with assistance or mechanical equipment.
Bend, stoop, kneel, crouch, and reach to perform assigned tasks.
Use hands and fingers to handle, feel, grasp, and operate tools, equipment, or materials.
Perform repetitive motions involving the hands, wrists, and arms.
Climb ladders, stairs, or elevated surfaces as required by the job.
Maintain visual acuity sufficient to read labels, instructions, safety signage, and documentation.
Maintain balance and coordination while moving materials or operating equipment.
Ability to work in physically demanding environments requiring frequent movement and manual labor.

Work Environment:

Exposure to dust, noise, vibration, and moving mechanical equipment.
Indoor and/or outdoor work environments, which may include varying temperatures and weather conditions.
Work in confined spaces, elevated areas, or active job sites, depending on project requirements.
Required use of personal protective equipment (PPE) such as hard hats, safety glasses, gloves, steel-toe boots, and high-visibility vests.
Interaction with powered industrial equipment, tools, and vehicles.

Disclaimer:

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.