Procurement Officer

The Procurement Officer is responsible for supporting the end\-to\-end procurement process for construction materials, equipment, services, and operational requirements for the project. The role ensures timely sourcing, competitive pricing, proper documentation, vendor coordination, and efficient procurement administration while maintaining compliance with company policies, quality standards, and project timelines.
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This position requires a highly organized and commercially aware professional with strong market intelligence, supplier relationship management, reporting capability, and proficiency in procurement and ERP systems.
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Key Responsibilities<\/b>
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1.\tProcurement Planning and Sourcing
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\u2022\tSource materials, equipment, and services in line with approved procurement requests and project requirements.
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\u2022\tObtain and evaluate quotations from multiple vendors to ensure competitive pricing and quality.
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\u2022\tSupport procurement planning aligned with construction schedules and operational priorities.
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\u2022\tAssist in identifying alternative suppliers and sourcing strategies to optimize cost and delivery timelines.
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2.\tMarket Research and Analysis
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\u2022\tConduct regular market surveys and price analysis for construction materials, equipment, and services.
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\u2022\tMonitor market trends, pricing fluctuations, supplier performance, and material availability.
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\u2022\tProvide market intelligence reports and recommendations to management.
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\u2022\tAnalyze procurement data to identify cost\-saving opportunities and procurement efficiencies.
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3.\tSupplier and Vendor Relationship Management
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\u2022\tBuild and maintain strong relationships with vendors, suppliers, and service providers.
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\u2022\tCoordinate supplier communications regarding quotations, deliveries, clarifications, and documentation.
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\u2022\tSupport vendor performance evaluation and supplier assessment processes.
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\u2022\tEnsure suppliers comply with quality, delivery, and contractual requirements.
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4.\tVendor Database and Approved Supplier List Management
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\u2022\tMaintain and regularly update the approved vendor and supplier database
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\u2022\tEnsure vendor records, contact details, certifications, and compliance documents are current
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\u2022\tAssist in onboarding and pre\-qualification of new suppliers
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\u2022\tTrack supplier performance and maintain accurate procurement records
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5.\tProcurement Documentation and Compliance
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\u2022\tPrepare and maintain procurement documentation including: Request for Quotations (RFQs), Comparative analysis sheets, Purchase Orders (POs), Vendor evaluation records, Delivery and receiving documentation.
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\u2022\tEnsure all procurement activities comply with company procurement policies and approval procedures.
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\u2022\tMaintain organized and audit\-ready procurement files and records.
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6.\tCoordination and Follow\-Up
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\u2022\tFollow up with vendors to ensure timely delivery of materials and services
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\u2022\tCoordinate with: Site teams, Store, Logistics and Finance departments to ensure smooth procurement operations.
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\u2022\tResolve delivery issues, discrepancies, and procurement\-related challenges promptly.
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7.\tReporting and Data Management
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\u2022\tPrepare daily, weekly, and monthly procurement status reports.
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\u2022\tTrack purchase requests, order status, deliveries, and outstanding procurement items.
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\u2022\tMaintain procurement trackers and dashboards for management reporting.
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\u2022\tSupport spend analysis and procurement performance reporting.
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8.\tSoftware and Systems Utilization
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\u2022\tUtilize procurement and ERP systems for procurement processing, tracking, and reporting.
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\u2022\tMaintain accurate digital procurement records and databases.
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\u2022\tDemonstrate proficiency in: Microsoft Excel, ERP / Procurement software, Inventory and vendor management systems.
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\u2022\tSupport digitalization and process improvement initiatives within procurement operations
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Requirements<\/h3>
\u2022\tBachelor\u2019s Degree / HND in: Procurement & Supply Chain Management, Business Administration or related discipline.
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\u2022\tProfessional certifications such as: CIPS, CIPSMN, Supply Chain certifications are an advantage.
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\u2022\tMinimum 4\u20137 years of relevant procurement experience in construction procurement for candidates with the required academic qualifications.
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\u2022\tCandidates without the stated academic qualifications must possess a minimum of 6\u20138 years of proven experience in construction procurement.
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\u2022\tStrong procurement negotiation and sourcing skills.
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\u2022\tGood understanding of procurement processes and documentation.
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\u2022\tStrong market analysis and supplier evaluation capability.
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\u2022\tProficiency in: Microsoft Excel, ERP systems, Procurement software and digital trackers.
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\u2022\tStrong reporting and data management capability.
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\u2022\tHigh level of integrity and accountability.
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\u2022\tStrong attention to detail and documentation discipline.
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\u2022\tGood communication and relationship management skills.
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\u2022\tAbility to work under pressure and meet deadlines.
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\u2022\tStrong analytical and problem\-solving capability.
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\u2022\tOrganized and process\-driven mindset.
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