Project Administrator

Key Responsibilities

• Manage daily administrative and project coordination tasks to ensure smooth operations and timely delivery
• Prepare accurate quotations, proposals, tender submissions, and related documentation to support business development
• Track tender opportunities and coordinate submission requirements to maximize bid success
• Support sales activities by managing client correspondence, preparing proposals, and conducting timely follow-ups
• Coordinate project schedules, meetings, site visits, and resource allocation to optimize project execution
• Monitor project progress and proactively follow up with clients, suppliers, and internal teams to resolve outstanding issues
• Perform basic accounting tasks including invoicing, payment tracking, expense claims processing, and document filing to maintain financial accuracy
• Maintain comprehensive project records, contracts, reports, and databases for effective information management
• Prepare management reports, meeting minutes, and project status updates to facilitate informed decision-making
• Provide general administrative support to management and project teams to enhance operational efficiency

Preferred Competencies and Qualifications

• Diploma or equivalent qualification in Engineering, Business Administration, Accounting, Project Management, or related field
• Familiarity with tender submissions and basic accounting processes
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Strong organisational skills with keen attention to detail
• Effective communication and follow-up skills
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment