Project Coordination & Administration<\/span><\/span><\/b>
<\/p>- Support the planning and execution of retail projects (store\n openings, revamps, relocations and ad hoc projects)<\/span><\/span>
<\/li>- Maintain and update project plans, schedules, and trackers<\/span><\/span>
<\/li>- Coordinate project meetings, including scheduling, agendas, and\n minutes<\/span><\/span>
<\/li>- Follow up on action items and ensure deadlines are met<\/span><\/span>
<\/li>- Assist with project reporting and status updates<\/span><\/span>
<\/li><\/ul> <\/span><\/span>
<\/p>Procurement & Supplier Coordination<\/span><\/span><\/b>
<\/p>- Obtain quotes from suppliers and contractors for approval<\/span><\/span>
<\/li>- Raise purchase orders and track orders for project\-related items\n (fixtures, fittings, signage, etc.)<\/span><\/span>
<\/li>- Liaise with suppliers to ensure timely delivery of goods and\n services<\/span><\/span>
<\/li>- Maintain accurate records of all procurement activities<\/span><\/span>
<\/li><\/ul> <\/span><\/span>
<\/p>Documentation & Compliance<\/span><\/span><\/b>
<\/p>- Maintain organised project documentation (contracts, permits,\n plans, approvals)<\/span><\/span>
<\/li>- Assist with submissions to shopping centres, landlords, and local\n authorities<\/span><\/span>
<\/li>- Ensure all compliance requirements are tracked and met (permits,\n contractor documentation, etc.)<\/span><\/span>
<\/li><\/ul> <\/span><\/span> <\/span><\/span><\/b>
<\/p>Financial & Budget Support<\/span><\/span><\/b>
<\/p>- Assist in tracking project budgets and expenditure<\/span><\/span>
<\/li>- Maintain cost trackers and highlight variances<\/span><\/span>
<\/li>- Ensure invoices are captured and submitted for processing<\/span><\/span>
<\/li><\/ul> <\/span><\/span>
<\/p>Stakeholder Coordination<\/span><\/span><\/b>
<\/p>- Support with coordination between internal teams, contractors,\n and suppliers<\/span><\/span>
<\/li>- Communicate updates, requirements, and timelines to relevant\n stakeholders<\/span><\/span>
<\/li><\/ul> <\/span><\/span>
<\/p>Operational & Store Support<\/span><\/span><\/b>
<\/p>- Assist with coordination of store readiness for openings and\n campaigns<\/span><\/span>
<\/li>- Assist with ad hoc operational and project\-related tasks as\n required<\/span><\/span>
<\/li><\/ul><\/div><\/span>
Requirements<\/h3>- Grade 12 (essential)<\/span><\/span>
<\/span><\/li>- Relevant diploma/qualification in Project Administration,\n Business Administration, or similar (advantageous)<\/span><\/span>
<\/span><\/li>- 1\u20133 years\u2019 experience in an administrative support role<\/span><\/span>
<\/span><\/li>- Exposure to retail or store development environments\n (advantageous)<\/span><\/span>
<\/span><\/li>- Proficient in Microsoft Office (Excel, Word, PowerPoint)<\/span><\/span>
<\/span><\/li>- Valid driver\u2019s license and own transport (advantageous)<\/span><\/span>
<\/span><\/li><\/ul>Functional Competencies Required:<\/span><\/span><\/b>
<\/p>- Strong organisational and time management skills<\/span><\/span>
<\/li>- Attention to detail and accuracy<\/span><\/span>
<\/li>- Ability to multitask and work under pressure<\/span><\/span>
<\/li>- Strong communication and coordination skills<\/span><\/span>
<\/li>- Problem\-solving mindset<\/span><\/span>
<\/li>- Basic financial acumen<\/span><\/span>
<\/li>- Ability to follow processes and ensure compliance<\/span><\/span>
<\/li><\/ul>
<\/div><\/span>
