Project Assistant

Responsibilities:

• Receives, registers, distributes, and archives correspondence and documents;
• Drafts and edits letters and other documents;
• Receives and transfers phone calls;
• Receives messages and forwards them to the relevant persons;
• Updates the contact directory and database;
• Organizes the translation of documents when necessary;
• Identifies required office supplies and places orders for stationery and consumables (paper, toner, printer ink, etc.);
• Requests service or maintenance for copiers, printers, and other equipment or installations when necessary;
• Performs technical editing of documents (photocopying, binding, etc.);
• Processes and pays certain invoices;
• Schedules meetings, books plane tickets, and makes hotel reservations;
• Receives visitors who wish to contact the management and ensures protocol arrangements;
• Ensures the supply of maintenance and cleaning products (detergents, etc.);
• Supports the Project Manager in carrying out organizational activities;
• Maintains contact with collaborators, employees, and service providers in order to support the daily project activities;Edits digital documents at the request of the Project Manager.

• Preparation: higher education;
• Seniority: 5 years of experience;
• PC operation;
• English language;
• Communication ability. Ability to analyze and synthesize. Decision making capacity.
• Fairness;
• Ability to work under stress and extended schedule;
• Assuming responsibilities and maintaining confidentiality.