Project Assistant (ERP implementation)

About the role

Xzibit is replacing its core operating systems, and this role keeps that project running smoothly day to day. You'll work directly with the Project Lead across discovery, design, configuration, and go-live — handling coordination, documentation, and stakeholder comms so the lead can focus on decisions and delivery. It's an organised, detail-oriented role that suits someone comfortable managing competing priorities in a lean project team.

What you'll be doing

• Keep the project plan, risk register, and milestone tracker current
• Prepare and maintain project documentation — requirements specs, decision logs, evaluation matrices, and meeting notes
• Coordinate scheduling and communications across internal teams and with the ERP vendor and implementation partner
• Support department heads in mapping current workflows and capturing requirements
• Help coordinate UAT, data migration, and integration activities as directed
• Draft structured progress updates for the Project Lead to review and share
• Contribute to post-go-live documentation, process guides, and training materials

What you'll bring

Must have:

• Experience supporting project delivery, ideally on a systems or technology implementation
• Strong documentation and organisation skills — you write clearly and keep records tidy
• Comfortable coordinating across varied stakeholders and seniority levels
• Able to work independently and manage ambiguity in a small team

Nice to have:

• Familiarity with ERP or business systems projects
• Experience with AI tools or process automations
• Exposure to Agile or hybrid project methodologies