Project Co-ordinator
The Project Coordinator is responsible for supporting the Project Director in monitoring, coordinating, and controlling project delivery activities across all disciplines. The role serves as a central coordination point between engineering, construction, procurement, commercial, design, QA/QC, HSE, and project controls teams to ensure alignment with approved project objectives, milestones, schedules, and technical requirements.
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The Project Coordinator will act as the Project Director's eyes and ears on project performance, verifying actual progress against reported progress, identifying delivery gaps, tracking milestone achievement, and ensuring that all teams are working in accordance with approved plans, specifications, and project governance requirements. This role combines project coordination, technical compliance monitoring, reporting, project administration, and stakeholder management to ensure successful project execution.
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Key Responsibilities<\/b>
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1. Project Coordination and Delivery Monitoring<\/b>
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\u2022 Coordinate activities across construction, engineering, procurement, commercial, \nQA/QC, HSE, and project controls teams.
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\u2022 Monitor project progress against approved schedules, milestones, and deliverables.
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\u2022 Verify actual site progress against reported progress and identify discrepancies.
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\u2022 Track completion of key project milestones and critical path activities.
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\u2022 Ensure all departments remain aligned with project objectives and delivery timelines.
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\u2022 Escalate delays, bottlenecks, and coordination issues to the Project Director.
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\u2022 Support implementation of corrective actions and recovery plans where required
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2. Technical Compliance and Project Assurance<\/b>
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\u2022 Monitor compliance with approved drawings, specifications, project procedures, and \ntechnical requirements.
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\u2022 Verify that project activities are executed in accordance with approved methodologies \nand standards.
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\u2022 Support reviews of technical submissions, progress reports, and project deliverables.
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\u2022 Identify deviations from approved project requirements and coordinate corrective \nactions.
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\u2022 Ensure project teams maintain compliance with project governance and reporting \nrequirements.
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\u2022 Monitor closure of technical issues, RFIs, NCRs, and outstanding actions.
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3. Milestone and Performance Tracking<\/b>
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\u2022 Develop and maintain milestone tracking registers.
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\u2022 Monitor achievement of planned versus actual project deliverables.
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\u2022 Validate progress measurements submitted by project teams.
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\u2022 Track key performance indicators across all project functions.
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\u2022 Maintain action trackers and ensure timely close\-out of assigned actions.
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\u2022 Provide early warning of risks affecting schedule, quality, cost, or project objectives
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4. Project Reporting and Executive Support<\/b>
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\u2022 Prepare daily, weekly, and monthly project coordination reports.
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\u2022 Consolidate reports from various project teams into executive summaries.
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\u2022 Develop dashboards highlighting: Progress status, Milestone achievement, Risks and \nissues, technical compliance, Key decisions required.
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\u2022 Support preparation of Project Director and management presentations.
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\u2022 Maintain project correspondence and records relating to delivery performance.
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5. Stakeholder and Interface Management<\/b>
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\u2022 Serve as a liaison between project teams and the Project Director.
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\u2022 Facilitate communication between: Construction Teams, Design Teams, Procurement \nTeam, Commercial Teams, Consultants and Sub\-Contractors.
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\u2022 Coordinate multidisciplinary meetings and follow up on action items.
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\u2022 Ensure information flows efficiently across project workstreams.
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\u2022 Support resolution of interface issues between project disciplines.
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6. Risk and Issue Management<\/b>
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\u2022 Maintain project risk and issue registers.
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\u2022 Monitor outstanding project risks and mitigation actions.
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\u2022 Identify emerging delivery risks before they impact project performance.
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\u2022 Coordinate follow\-up on critical project decisions and approvals.
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\u2022 Escalate unresolved issues affecting project delivery.
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7. Documentation and Project Controls Support<\/b>
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\u2022 Maintain project tracking systems and coordination registers.
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\u2022 Support document control processes for key project deliverables.
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\u2022 Ensure project records, reports, and meeting minutes are accurately maintained.
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\u2022 Assist in maintaining project schedules, action trackers, and milestone registers.
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\u2022 Support project audits and compliance reviews when required.
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Requirements<\/h3>
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Requirements<\/h3>- Bachelor's Degree in: Engineering, Construction Management, Project Management, <\/span>Architecture Or related discipline.
<\/li>- MBA and professional certifications such as PMP, PRINCE2, CAPM, or equivalent is an advantage.
<\/li> - Minimum 10 years of experience in: Project Coordination, Project Administration, Construction Project Management, Engineering Project Delivery.
<\/li> - Experience on large\-scale construction, healthcare, infrastructure, or industrial projects is highly preferred.
<\/li> - Experience supporting senior project leadership is an advantage.
<\/li> - Strong understanding of project management principles and project delivery processes.
<\/li> - Ability to monitor project milestones, schedules, and deliverables.
<\/li> - Knowledge of construction processes and technical documentation.
<\/li> - Proficiency in: Microsoft Project, Primavera P6 (preferred), Microsoft Excel, Power BI (advantage), ERP and project management systems.
<\/li> - Strong reporting, analytical, and coordination skills.
<\/li><\/ul>BEHAVIOURAL COMPETENCIES<\/b>
<\/div>- Strong attention to detail.<\/span>
<\/li>- Excellent organizational and follow\-up skills.
<\/li> - Ability to work across multidisciplinary teams.
<\/li> - Strong communication and stakeholder management skills.
<\/li> - High level of accountability and professionalism.
<\/li> - Proactive problem\-solving mindset.
<\/li> - Ability to challenge information constructively and verify facts.
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BEHAVIOURAL COMPETENCIES<\/b>
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- Strong attention to detail.<\/span>
<\/li>- Excellent organizational and follow\-up skills.
<\/li>- Ability to work across multidisciplinary teams.
<\/li>- Strong communication and stakeholder management skills.
<\/li>- High level of accountability and professionalism.
<\/li>- Proactive problem\-solving mindset.
<\/li>- Ability to challenge information constructively and verify facts.
<\/li><\/ul><\/span> - Excellent organizational and follow\-up skills.