Project Coordinator

Overview

Location(s): California (Based out of one of Dudek’s office locations)Practice/Department: BiologicalWork Environment: OnsiteCompensation: $30.00/Hourly*

Dudek’s journey began in 1980 with a vision to serve Southern California’s water and wastewater agencies.

Today, we are a 100% employee-owned firm supporting clients nationwide and delivering projects that improve and protect the built and natural environments of communities throughout the United States. Our work has been recognized by leading industry organizations, and we’ve been honored with multiple national Top Workplace Awards.

Our employee-owners are unified by a singular commitment to supporting projects that address key societal issues, such as the transition to renewable energy, infrastructure hardening and repair, environmental protection, and community resilience.

Learn more about our award-winning culture, the benefits and perks of being a Dudekian, and the projects you will have the opportunity to shape.

Position Overview

Who You Are

As an employee-owner, you embrace accountability, working safely, and collaboration while thinking resourcefully and independently.

Like all Dudekians, you are curious and solution-oriented, with the ability to adapt quickly to changes and approach challenges with a spirit of innovation.

How You’ll Make an Impact

Dudek is seeking a motivated and detail-oriented Project Coordinator to join our team in the Pacific Region. This full-time, hybrid role is critical to the smooth daily operation of the Pacific Region, supporting both office and field teams with a wide range of safety-related tasks, duties and projects as needed.

The ideal candidate is highly organized, proactive, a strong communicator, and committed to delivering exceptional customer service. This position will interact with Dudek management, field staff, Environmental Health and Safety (EHS) team members, and Firmwide Services staff, and will play a key role in advancing Dudek’s safety culture. This role will primarily support the Pacific Region’s biological resources group with the potential to expand to other teams.

Duties and Responsibilities

• Coordinate with Project Managers, Field teams and EHS to develop and implement site-specific health and safety documentation.
• Coordinate with scheduling and operations teams to ensure field staff are informed of safety requirements and prepared for field activities
• Conduct daily review of safety tailgate forms and follow up with staff as needed to address PPE needs or non-compliance;
• Assist with the preparation of the Biology Team’s safety form program and refinement of safety training and tracking process;
• Assist field-based employees with acquiring safety supplies (PPE) including supplies associated with Dudek’s vehicle fleet;
• Create and edit administrative documents, including letters, memos, spreadsheets, and reports;
• Perform various data entry tasks and ensure accurate record keeping;
• Assist with new hire safety onboarding;
• Assists with As Needed employee safety communication and training/tracking;
• Maintain confidentiality when handling sensitive employee information;
• Assist with maintaining a welcoming and professional environment for all;
• Perform other safety-focused duties as assigned.

Minimum Qualifications

• Bachelor’s degree in environmental science, biology, ecology, archaeology, landscape architecture, hydrology, safety or equivalent experience.
• Minimum 2 years of professional work experience;
• Experience working in the field/outdoor environment and knowledge of execution of fieldwork in the environmental/engineering/public works industry;
• Strong attention to detail and problem-solving skills;
• Excellent written and verbal communication skills;
• Proficiency in Microsoft Office Suite;
• Self-starter with the ability to work independently or collaboratively;
• Demonstrates reliable attendance and punctuality, consistently arrives on time and prepared;
• Experience supporting multiple areas or departments;
• Knowledge of office and facilities management best practices.
• Must possess a valid driver's license and have active personal automobile liability insurance by first day of employment

Preferred Qualifications

• Experience in a professional services or engineering/environmental consulting firm.
• Experience with ArcGIS Survey123

Compensation: $30.00/hourly*

*Final agreed-upon compensation will be based on a variety of factors including, but not limited to, an individual’s related experience, education, certifications, skills, and work location. Successful candidates must pass a pre-employment drug test and background check prior to beginning employment.

Working Conditions

• This job operates in a remote or office-based environment and this role routinely uses standard office equipment such as computers, phones, printers, etc.
• This job requires occasional project site visits, based outdoors which can include excessive noise, uneven walking surfaces, extreme weather, and moving vehicles and equipment.

Physical Requirements

The physical demands described here are representative of those that must be met to successfully perform the essential functions of the job. This job requires the following:

• Working on a computer, sitting, or standing for long periods of time in an office or remote office setting.

• Employees must be capable of bending, squatting, climbing ladders, and lifting up to 35 lbs. unassisted; 50lbs in a team lift (two or more employees).

• This job requires attending meetings, both in person and virtually as well as speaking on the phone with government agency representatives, members of the public, and others. Speaking, hearing and listening are required.

• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Outdoor activity may involve walking/trekking in uneven terrain over long distances in extreme weather conditions for extended periods of time.

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Dudek is committed to creating a workplace where all employees, regardless of their background, feel valued, respected, and have equal opportunities to succeed. We believe that a diverse and inclusive workforce is essential to our business success, and we are dedicated to fostering a culture where everyone can thrive. We are committed to fair and equitable processes, based on merit, free from any discrimination.

Dudek is genuinely committed to equal employment opportunities within our company and on our project teams. Dudek is also committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Dudek’s operations and prohibits unlawful discrimination by any employee of Dudek, including supervisors and coworkers. Equal employment opportunities will be extended to all persons (including those with disability and veteran status) in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, compensation, benefits, discipline, layoff, recall, and termination. Any employee who violates this policy and Dudek’s commitment to equal employment opportunities will be subject to disciplinary action.

Dudek is a U.S.-based employer. All positions are based in the United States and require U.S. work authorization.