Project Coordinator

Job Summary

Coordinate and support project administrative tasks, material sourcing, and scheduling to ensure timely delivery and smooth project progress in renovation and construction settings.

Responsibilities

• Coordinate daily project administrative tasks and maintain accurate site documentation
• Assist Project Manager with project coordination and scheduling to meet deadlines
• Prepare quotations, purchase orders, delivery orders, invoices, and related project paperwork
• Source materials by comparing prices and purchasing from suppliers to optimize costs
• Coordinate delivery schedules to ensure timely arrival of materials on site
• Liaise effectively with suppliers, subcontractors, clients, and site supervisors to facilitate communication
• Monitor project progress and update work schedules to reflect current status
• Follow up on material availability, site requirements, and manpower arrangements to support project needs
• Assist in submitting required documents to management, consultants, and authorities
• Maintain organized filing systems for drawings, quotations, invoices, and project records
• Prepare simple reports, work schedules, and coordinate meetings to support project operations
• Support day-to-day operational and administrative duties assigned by management

Preferred competencies and qualifications

• Basic knowledge of renovation, construction, or interior fit-out industry
• Experience in purchasing or material coordination
• Proficiency with Microsoft Office applications (Excel, Word) and WhatsApp for coordination
• Knowledge of construction materials and site coordination
• Ability to read basic drawings and project schedules
• Familiarity with Xero quotation and invoicing system
• Understanding of submission and renovation processes