Project Manager - Stakeholder Management

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway.

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Context

We are looking for a Stakeholder PM for our Transit Project in Toronto, ON.

Missions/Main Duties

· Coordinates with the Project Delivery Team to resolve issues with stakeholders and develop mitigation measures.

· Ensures the project is progressing by completing, assigning, and monitoring day-to-day tasks and providing updates to management; documents lessons learned to meet project deadlines/milestones in a timely manner as well as providing management with an overall view of the status of the project.

· Ensures stakeholder input is accounted for in the project outcomes, ensure issues are appropriately managed and escalated for resolution. Ensures stakeholders are informed of any impacts or changes.

· Ensures information is communicated to relevant stakeholders and team members to enable them to make decisions and take appropriate, timely action and monitor customer satisfaction.

· Coordinates meetings, working groups and touchpoints with project stakeholders.

· Liaises with the Project Delivery Team and Contractors to develop and distribute agendas and materials in advance of stakeholder meetings.

· Ensures quality control and coordinates required approvals of materials prior to distribution to stakeholders.

· Develops content to support stakeholder coordination touchpoints.

· Develops and maintains project stakeholder register.

· Develops and maintains stakeholder RAID (Risk, Action, Issue, Decision) log.

· Coordinates with Project Delivery Team and Contractors to ensure completion of assigned actions.

· Develops, distributes and coordinates review of meeting minutes and materials.

· Develops and maintains stakeholder trackers and metrics to support KPI reporting.

· Compiles inputs to support the development of stakeholder Annual Work Plans and Task Sheets.

· Monitors spend against approved budgets.

· Demonstrates interpersonal skills and ability to negotiate as required with consultants/contractors and stakeholders.

· Prepares stakeholder reports.

Profile/Skills

· Completion of a degree in Engineering, Systems Engineering, Business, Architecture or a related discipline – or a combination of education, training and experience deemed equivalent Engineering or Architectural college/ university degree or diploma

· Demonstrated experience in project management, preferably within the public sector

· Project Management Professional (PMP) certification, Certified Engineering Technician (CET) or P.Eng. designation or partial completion is an asset

· Project management experience to manage assigned projects and coordinate with staff engaged in all stages of project management from start to close-out

· Knowledge of the transportation industry is an asset

· Organizational, interpersonal and oral/written/presentation communication skills to coordinate complex projects under pressure to meet schedule and budget commitments

· Proficiency is software such as MS Word, Excel, Visio, Unifier, ProjectWise

Salary Scale for this role is between $140K - $155K annually.

The salary range provided below serves as a general guideline and reflects typical offers for this position. It is not intended as a strict range; in certain situations, actual compensation may vary when justified.

SYSTRA Canada is committed to having a diverse and inclusive workforce. We are an Equal Opportunity Employer that values applications from all and offers employment equity based on the merits and abilities of candidates and personnel.

Note: In this description, the masculine gender is used for easy reading purposes and includes the feminine.

We use AI-enabled tools in our recruitment platform (iCIMS) for tasks like resume parsing and candidate matching. These tools do not make hiring decisions; all applications are reviewed by a human recruiter, and final decisions are made by our hiring team.

For questions about our hiring process or AI tools, please contact infocanada@systra.com.