Project Secretary

Remarkable people, trusted by clients to design and advance the world.

Wood is currently recruiting for a Project Secretary to join our team for a large-scale challenging construction project. We are looking for individuals with expertise and experience who are ready to take on new challenges and assist us achieve excellence in schedule, safety, and quality.

Wood is one of the world's leading engineering, procurement, construction and project management companies. We aim to deliver safe and sustainable projects and services for our clients in different fields.

This job offers an exciting and technically advanced approach to value added quality control on a wide range of EPCm projects.

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What makes you remarkable?

• Type correspondence, procedures, presentations, reports, documents, etc., where terms may be technical or complex; adjust spelling, punctuation and grammar as appropriate, including formatting documents using styles application
• Prepare graphical material for presentations including slide shows and maintain spreadsheets E-mail and diary management
• Maintenance of project databases where appropriate
• Arrange accommodation and facilities for meetings and organize catering / refreshments as required
• Be central point of contact for all staff and visitors to project
• Organize travel, hotel arrangements, itineraries, visas, car hire, etc.
• Set up and maintain filing system following corporate standard, project telephone list and group e-mail address
• Organize telephone / PC moves and courier services as required
• Receive incoming mail by post and log all correspondence into project log. Re-route correspondence to appropriate section
• Screen incoming telephone calls; where appropriate answer routine queries and / or refer to alternative source
• Organize and maintain stationery supplies
• Photocopy and organize project social events

• Bachelor's Degree or equivalent in any related field
• Exposure in project management is an advantage
• Min 3 years experience in Oil & Gas/Petrochemical industry preferred
• Proficient in MS Office
• Good communication & interpersonal skills
• Highly motivated, well organized, resourceful and proactive
• Possess good interpersonal skills with sound written and oral communication skills
• Flexible approach and able to work under pressure with a can-do attitude and a desire to win