PURCHASING ASSISTANT

Roles & Responsibilities

• Create, review, and process purchase orders (POs) accurately and efficiently.

• Ensure timely approval and distribution of POs to vendors and suppliers.

• Monitor open POs and follow up on delivery dates to meet project timelines.

• Monitor stock levels and identify purchasing needs

• Research potential vendors

• Track orders and ensure timely delivery

• Update internal database with order details (dates, vendors, quantities, discounts)

• Conduct market research to identify pricing trends

• Evaluate offers from Chinese vendors and negotiate better prices

• Prepare cost analyses

• Maintain updated records of invoices and contracts

• Follow up with suppliers, as needed, to confirm or change orders

• Liaise with internal department to ensure all products arrived in good condition

• Maintain strong working relationships with our Chinese vendors

• Review purchasing agreements with vendors and maintain open lines of communications with those vendors

• Develop an active process for measuring supply inventory and determining purchasing needs based on quarterly and annual numbers

• Stay up to date with industry trends and establish long-term purchasing arrangements with vendors when it is beneficial to the company.

• Compare product deliveries with issued purchase orders and contact vendors when there are discrepancies

• Other admin duties as assigned by the Management