Purchasing Assistant

Join Our Team as a Purchasing Assistant!

We are looking for a detail-oriented and reliable Purchasing Assistant to support our purchasing and inventory operations. This role involves coordinating with suppliers and internal teams, handling purchase-related documentation, and ensuring system records are accurate and up to date.

The Purchasing Assistant will work closely with the Purchaser and other departments to support smooth day-to-day purchasing activities.

Key Responsibilities:

Purchase & Order Support

• Prepare and process purchase orders based on approved requests.

• Follow up with suppliers on order status and delivery schedules.

• Track deliveries and highlight discrepancies such as delays, shortages, or damaged goods.

Supplier Coordination

• Handle day-to-day communication with local suppliers.

• Support overseas supplier coordination under the guidance of the Purchaser.

• Maintain supplier records, quotations, and related documentation.

Inventory & Stock Control

• Coordinate with factory teams to ensure stock takes are carried out on schedule.

• Review stock take submissions and ensure figures are updated accurately in the ERP system.

• Assist in reconciling stock usage and balances.

• Escalate discrepancies or irregularities for follow-up.

ERP & Work Order Support

• Update purchase orders, inventory records, and work order modules accurately in the ERP system.

• Ensure backend data is properly maintained and aligned with actual operations.

• Support ongoing ERP-related tasks and improvements as required.

Documentation & Internal Coordination

• Maintain proper filing of purchase orders, delivery orders, invoices, and related documents.

• Coordinate with Accounts, Operations, and Sales teams to support purchasing and inventory processes.

• Perform ad-hoc administrative support related to purchasing activities.

Requirements:

• Educational Background: Minimum GCE ‘O’ Level or Diploma in Business Administration, Supply Chain, or related field (preferred).

• Experience: Fresh graduates are welcomed. At least 1 year of experience in purchasing, procurement, or administrative support is an advantage.

• Computer Skills: Proficient in Microsoft Excel and Word; Comfortable working with systems and data entry; ERP experience is a plus.

• Attention to Detail: Organised, careful and accurate when handling orders and documents.

• Communication Skills: Able to communicate clearly with suppliers, factory staff, and internal teams.

• Time Management: Able to manage multiple tasks and meet deadlines in a fast-paced environment.
  Team Player: Responsible, willing to support team members and work collaboratively.
  
  

Why Join Us?

• Stable role with structured learning and growth opportunities

• Hands-on exposure to purchasing and supply chain processes

• Supportive and collaborative work environment

If you’re organized, responsible, and ready to grow in procurement, we’d love to hear from you!

📩 Apply Now and Be Part of Our Team!