Purchasing Assistant

Overview

The Purchasing Assistant provides administrative support to the Purchasing team and assists with a variety of functions critical to the efficient operation of the department. This role requires strong organizational skills, attention to detail, and the ability to work independently while collaborating effectively with internal teams and suppliers.

Responsibilities

• Support the Purchasing team with day-to-day administrative and operational activities.
• Create, maintain, and track purchase orders and related purchasing documentation.
• Communicate with vendors to obtain order updates, acknowledgements, pricing, and required certifications.
• Monitor order status, expedite deliveries, and assist with resolving purchasing issues.
• Prepare and maintain purchasing reports, records, and files to ensure accurate and efficient operations.
• Collaborate with internal teams and assist with special projects and process improvement initiatives as needed.
• Perform other duties as assigned.

Qualifications

Qualifications:

Education and Experience

• High school diploma or equivalent
• 1–3 years of administrative, office support, or purchasing support experience in a professional business environment preferred

Knowledge, Skills & Abilities

• Proficient in Microsoft Office Suite, particularly Excel and Word.
• Strong organizational, time management, and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented with a high degree of accuracy and follow-through.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and a customer service mindset.