QA / Technical Executive
Responsibilities
- Preparation, updating, and monitoring of vessel manuals and plans, including:
- Ballast Water Management Plan (BWMP)
- Garbage Management Plan (GMP)
- Vessel Response Plans (VRPs) and Non-Tank Vessel Response Plans (NTVRPs)
- Shipboard Oil Pollution Emergency Plan (SOPEP) and Shipboard Marine Pollution Emergency Plan (SMPEP)
- Monitor vessel audit status, vetting status, inspection schedules, and maintain related records.
- Prepare and coordinate all documentation required for newly taken-over vessels and fleet additions.
- Update and maintain vessel Key Performance Indicator (KPI) records.
- Update and maintain vessel training records and monitor compliance with training requirements.
- Assist in collecting, consolidating, and monitoring weekly, monthly, quarterly, and annual reports from vessels.
- Assist the QA Documentation Manager in maintaining the Company's Safety Management System (SMS) documentation and records.
- Coordinate the dispatch of documents, manuals, publications, certificates, and parcels to vessels through approved courier services.
- Assist in vessel insurance matters, including:
- Maintaining vessel insurance records.
- Monitoring validity and renewal dates of insurance certificates.
- Coordinating with insurers, brokers, Owners, and relevant departments on insurance-related documentation.Assisting with insurance claims administration and supporting documentation when required.
- Assist in the preparation of Management Review, QAC, TMSA, and other compliance-related reports.
- Assist in the preparation of Management Review, QAC, TMSA, and other compliance-related reports.
- Ensure proper filing, document control, and record management in accordance with Company procedures.
- Perform any other duties and responsibilities as delegated by the Head of Quality Assurance & Vetting.