Receptionist & Workspace Experience Coordinator

About Spacefinish <\/span><\/span><\/b><\/span><\/span>
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Spacefinish is a workspace infrastructure firm that uses decades of insights to provide measurable business outcomes for enterprise and Fortune 100 companies. We seamlessly integrate design, build, and office management through engineered systems, technology, and strict stage\-gate controls to ensure projects are delivered on specification, on schedule, and with zero revised budgets. <\/span><\/span><\/span><\/span>
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Job Summary <\/span><\/span><\/b><\/span><\/span>
<\/span><\/span><\/span><\/span>Receptionist & Workspace Experience Coordinator, you are the gateway to the Spacefinish experience. You will be the primary face and voice of our brand, ensuring that our local studio and corporate workspace operate seamlessly while delivering an unforgettable first impression to high\-profile clients, stakeholders, and visitors.<\/span><\/span><\/span><\/span><\/p>

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Key Responsibilities \n<\/span><\/span><\/b><\/span><\/span>
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1. Front Desk & Guest Experience Management \n<\/span><\/span><\/b><\/span><\/span>
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• Serve as the primary point of contact at the front desk, welcoming clients, investors, contractors, and team members with a professional and engaging demeanor.<\/span><\/span><\/span><\/span>
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• Manage the visitor registry, coordinate guest check\-ins, and seamlessly route clients to scheduled design presentations or boardroom meetings.<\/span><\/span><\/span><\/span>
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• Efficiently handle incoming phone calls, filter inquiries, and redirect them to the appropriate project, supply chain, or design teams.<\/span><\/span><\/span><\/span>
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• Ensure the reception area and common guest spaces are visually immaculate, organized, and continuously reflect Spacefinish\u2019s design\-led aesthetic. \n<\/span><\/span><\/span><\/span>
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  2. Office Operations Logistics \n<\/span><\/span><\/b><\/span><\/span>
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  • Supervise daily office upkeep, liaising closely with facility teams and janitorial staff to maintain a spotless workspace environment.<\/span><\/span><\/span><\/span>
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  • Manage the inventory pipeline for office supplies, stationery, and front\-desk pantry items, tracking usage and executing timely procurement requests.<\/span><\/span><\/span><\/span>
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  • Receive, sort, and dispatch incoming mail, couriers, architectural material samples, and critical vendor invoices.<\/span><\/span><\/span><\/span>
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  • Coordinate internal meeting room calendars and schedule boardroom bookings to prevent internal logistical friction.\n <\/span><\/span><\/span><\/span>
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    3. Core Administrative Support \n<\/span><\/span><\/b><\/span><\/span>
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    • Provide foundational administrative support to the Operations departments (e.g., updating basic employee database records, managing administrative expenses, and archiving vendor invoices).<\/span><\/span><\/span><\/span>
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    • Assist in coordinating office events, vendor meet\-ups, and internal team engagement sessions.<\/span><\/span><\/span><\/span>
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    • Prepare routine corporate correspondence, memos, and internal front\-office reports as directed by management. <\/span><\/span><\/span><\/span>
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      Requirements<\/h3>

      Required Skills & Qualifications \n<\/span>
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      • Education:<\/span> Bachelor\u2019s degree (B.Sc.) or Higher National Diploma (HND) in Administration, Mass Communication, Humanities, or any related discipline.<\/span>
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      • Experience:<\/span> 1\u20133 years of proven experience as a receptionist, front desk executive, or administrative assistant, preferably within a creative agency, premium hospitality brand, or corporate enterprise environment.<\/span>
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      • Communication Mastery:<\/span> Exceptional verbal and written communication skills with a clear command of the "K.I.S.S. principle" (Keep It Short and Simple).<\/span>
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      • Attention to Detail:<\/span> Deep organizational skills with a strong habit of double\-checking logs, data fields, and procurement forms to prevent errors.<\/span>
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      • Emotional Intelligence:<\/span> High level of self\-regulation and active listening to remain calm, balanced, and solutions\-oriented when handling high\-pressure operational situations or difficult client inquiries.<\/span>
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      • Tech Literacy:<\/span> Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with digital workspace productivity tools (Slack, Zoom, or Google Workspace platforms).<\/span>
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      • Professional Image:<\/span> Immaculate personal presentation and a positive work ethic that naturally projects a professional presence aligned with an elite design brand.<\/span>
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