Regional Facilities Coordinator

The Regional Facilities Coordinator supports the operational effectiveness of multiple sites within designated
region. This role ensures facilities are safe, compliant, well-maintained, and operating efficiently. The
coordinator partners closely with the Regional Facilities Leader, local site managers/ teams, and external
vendors to deliver high-quality facility services and a consistent employee experienc

Facility Operations & Maintenance

• Coordinate day-to-day facility operations across regional sites, including building maintenance,
  repairs, inspections, and cleaning services.
• Conduct routine site walk-throughs to identify maintenance needs, safety concerns, and
  improvement opportunities.
• Manage CMMS work orders, ensuring timely response, completion, and documentation.
• Support CMMS preventive maintenance programs and ensure assets are serviced according to
  schedule and on time.

Vendor & Contractor Management

• Support vendor onboarding
• Liaise with vendors for maintenance, repairs, landscaping, security, cleaning, waste management,
  and other facility services.
• Assist with obtaining quotes, issuing purchase orders, and monitoring vendor performance.
• Ensure vendors follow company safety standards and comply with contractual obligations.
  

EHS & Sustainability Compliance

• Support regional compliance with EHS and Sustainability and building regulations.
• Assist in coordinating safety audits, fire drills, inspections, and compliance-related documentation.
• Ensure facilities meet internal standards for cleanliness, accessibility, and workplace safety.

Space & Workplace Management

• Assist with space planning, desk layouts, moves/adds/changes, and occupancy tracking utilising
  company systems.
• Coordinate meeting room setups, ergonomic assessments, and workplace experience improvements.
• Help ensure the physical environment supports productivity and employee well-being.

Budget & Procurement Support

• Track facility expenses, submit invoices, and support budget forecasting.
• Help manage regional procurement of supplies, equipment, and facility services.
• Maintain accurate records of maintenance logs, vendor contracts, and facility assets.

Project Coordination

• Support facility-related projects such as refurbishments, upgrades, relocations, systems and
  installations.
• Coordinate timelines, communication, and on-site activity to minimize business disruption.
• Provide project status updates to the Regional Facilities Leader and site leadership.

Communication & Stakeholder Support

• Serve as the point of contact for facility-related requests and escalations in the region.
• Communicate maintenance updates, building notices, and changes impacting employees.
• Build strong relationships with site leaders, security teams, and workplace partners.
  Policies and procedures
• Support and develop Facilities documentation and procedure for the region

Out of hours Support

• To participate in a scheduled on-call rota (1 week in 5) to provide out-of-hours support, responding
  to emergency Security and maintenance issues in a timely manner.
• Attending site to diagnose and resolve faults or coordinate appropriate response, ensuring minimal disruption to operations through effective incident management.

#LI-MB1

#LI - Hybrid

• Experience in facilities coordination, maintenance support, property management, or a related field
  with minimum of 5 years’ experience.
• Strong organizational and time-management skills with the ability to manage multiple sites.
• Excellent communication and customer service skills.
• Working knowledge of building systems (HVAC, electrical, plumbing) is a plus.
• Ability to interpret and follow regulatory, safety, and compliance guidelines.
• Proficiency with CMMS work order systems (Brightly Asset Essentials), Microsoft 365, and basic
  reporting tools.
• Valid driver’s license and willingness to travel within the region

Ideal candidate to be located near our UL Labs in Auburn Hills, Chicago or Plano.

What we offer:

• Total Rewards: We understand compensation is an important factor as you consider the next step in your career . The estimated salary range for this position is $60,000 to $72,000 and is based on multiple factors, including job-related knowledge/skills, experience, geographical location, as well as other factors. This position is eligible for annual bonus compensation with a target payout of 5% of the base salary. This position also provides health benefits such as medical, dental and vision; wellness benefits such as mental and financial health; and retirement savings (401K) commensurate with the standard rewards offered in each individual location or country. We also provide full-time employees with paid time off including vacation (15 days), holiday including floating holidays (12 days) and sick time off (72 hours).

Learn More:

Curious? To learn more about us and the work we do, visit UL.com