Scholarship Portfolio Coordinator - PA2

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Initial Posting Date:

06/18/2026

Application Deadline:

06/28/2026

Agency:

Higher Education Coordinating Commission

Salary Range:

$5,458 - $8,352

Position Type:

Employee

Position Title:

Scholarship Portfolio Coordinator - PA2

Job Description:

Scholarship Portfolio Coordinator

Program Analyst 2

FT/Perm

Office of OSAC

Salem, Oregon

REQ - 201934

Come for a job. | Stay for a career. | Make a difference… for a lifetime!

Do you enjoy coordinating and administering Financial Aid Programs for students in higher education? Do you have knowledge or experience with state and federal grants? Then look no further! Join the Higher Education Coordinating Commission’s Office of Student Access and Completion (OSAC) team as a Scholarship Portfolio Coordinator (Program Analyst 2).

This is a full-time, permanent position, headquartered at HECC’s Salem Office and represented by SEIU. The successful candidate may be eligible for in-state hybrid work, which consists of performing duties onsite in a standard office environment and working remotely. Currently, OSAC has a 1-day minimum in office for most positions, which is subject to change to meet position and operational needs.

Why Join Us

The Oregon Higher Education Coordinating Commission (HECC) envisions a future where all people benefit from the economic, civic, and cultural impact of high-quality postsecondary education, training, and workforce development. Come work with a team that values equity, collaboration and empathy within beautiful Salem, Oregon!

Our amazing benefits include:

Competitive medical, vision and dental benefits package for the employee and qualified family members.
Opportunity to participate in a deferred compensation savings program.
A fabulous retirement program. Click here to visit our full benefits website.
Work-life balance!
11 paid holidays per year.
3 additional paid "Personal Business Days" per year.
8 hours of sick leave accumulated every month.
Progressive vacation leave accrual, starting at 8 hours per month, with increases every 5 years.
Hybrid remote work options

What You Will Be Doing

This position delivers equitable, consistent support to applicants and recipients across multiple scholarship programs. It coordinates daily operations, explains program guidelines, and manages award disbursements while upholding principles of equity and access. The role collaborates closely with partners, colleges, donors, and team members to ensure accurate service delivery, transparent program administration, and effective stewardship of scholarship funds.

The Work at a Glance

Coordinates, plans, manages, and administers an assigned portfolio of scholarship programs, including awarding, disbursing, reconciling, and accounting for funds.
Responds to questions, requests, and concerns from current and prospective students to the assigned portfolio, providing accurate information regarding program requirements, timelines, and award processes.
Evaluates and interprets program agreement criteria to identify eligible students for each assigned scholarship fund.
Independently assesses, evaluates, and determines a student’s eligibility, petition, appeal, or request for rescinding or reinstating an award, applying criteria consistently and with awareness of potential bias. Seeks manager input when appropriate.
Coordinates the processes for awarding, disbursing, returning of funds, and accounting for all assigned programs; verifies account balances; reconciles discrepancies; and prepares, tracks, and ensures the transfer of related administrative charges.
Communicates with students, partners, and Financial Aid personnel at colleges and universities regarding the disbursement of awards and the requirements associated with each program.
Maintains accurate records and history of awards, disbursements, and returns for each program and creates fiscal projections for assigned programs.
Reviews and verifies funds requested and returned for each program in portfolio, ensuring accurate reconciliation of assigned programs.
Provides customer service; coordinates application process; sets up and updates user accounts in portal; supports students, parents, partners, and staff.
Sets up and conducts processing and reviewing of applications; troubleshoots review process to ensure successful submissions. Conducts review of transcripts for applications.

This position is required to either possess and maintain a valid driver's license by the state of residence or provide an acceptable mode of alternative transportation, in order to travel to required training and meetings.

For a complete list of duties and working conditions, please contact the recruiter for the position description.

What We Need (Minimum Qualifications)

A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Economics, Accounting or related degree that demonstrates the capacity for the knowledge and skills; and two years experience coordinating or administering a program
OR
Any combination of experience or education equivalent to five years of experience that typically supports the knowledge and skill requirements listed for the classification.

Desired Attributes/Skills

If you have these qualities, let us know! It’s how we will choose whom to move forward!

Possess strong customer service and interpersonal communication skills, including experience working with diverse populations and a commitment to equitable service delivery.
Demonstrate flexibility and resilience, adapting to shifting priorities and changing demands while meeting competing deadlines.
Maintain strong attention to detail with a focus on process and efficiency improvements.
Have experience managing and reconciling funds/accounts, including financial aid, public grants, institutional aid, and private scholarships.
Manage work and projects with minimal supervision, producing high‑quality results from general guidelines and making timely, well‑reasoned decisions using program rules, data, and available information.
Be proficient with Microsoft Office applications, including Outlook, Word, Access, and Excel.

Equitable Recruiting

The HECC strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. We encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of these positions, please feel free to contact us to discuss your application.

Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a non-traditional background.

How to Apply

Current State of Oregon Employees: State Employees Apply for Jobs Guide

External Candidates: Application Guide for External Applicants

Application Materials: The hiring manager has requested the following materials be included with your application:

Resume
Cover letter - no more than two (2) pages and clearly demonstrates how your education and work experience meet the desired attributes of this position.

Help Your Application Rise to the Top!

Your application materials are the perfect opportunity to highlight your interest in the position and showcase the amazing skills and experience, making you the best candidate for the position. Submissions will be screened for completeness, consistency, and communication skills at the professional level (attention to detail, spelling, grammar, etc.)

Need help?

For questions about the recruitment and selection process, or to request an alternate format, please contact the recruiter: Jenny Chadwick- Jenny.Chadwick@hecc.oregon.gov/ (971) 372-1275

The Fine Print

Salary Range: The range listed is the Non-PERS salary range. Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95% and pay a 6% employee contribution to PERS.

Future Vacancies: We may use the candidates from this posting to fill future vacancies.

Criminal Records Check: Employment is contingent on the outcome of a criminal records check which may require fingerprints (FBI). Any history of criminal activity will be reviewed and could result in the withdrawal of an offer or termination of employment.

Veterans: If you are a veteran you may receive preference. A request will be sent to your applicant inbox to submit your veteran’s DD214 form. Click here for more information about veterans’ preference.

Visa Sponsorship: We do not offer Visa sponsorships. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US.

The HECC is an Equal Opportunity Affirmative Action (EEO/AA) Employer Committed to Workforce Diversity Employment Opportunity Commission under Title I of the Americans with Disabilities Act (ADA). HECC does not discriminate on the basis of disability in admission or access to our programs, services, activities, hiring, and employment practices.